Accountant
AlSaad Group Company for Investment and Development
مجموع سنوات الخبرة :15 years, 5 أشهر
- Assist in preparing and recording vendor invoices, expenses, notes and purchase orders by gathering and assessing financial data.
- Perform suppliers / vendors reconciliation and issue withholding certificates to foreign suppliers.
- Handle bank and intercompany reconciliations and ensure that there are no discrepancies.
- Reviews invoices for accuracy, sorts of documents as per company’s defined SOPs
- Prepare payments by verifying documentation
- Process payments to vendors and suppliers within established time limits and ensure that expenses are correctly booked.
- Invoice preparation and issuance in compliance with local rules and regulations.
- Assist with maintaining the accounts payable and receivable in terms of ageing accounts.
- Ensured that all supporting financial records were stored in the cloud.
- Post and process journal entries to ensure all business transactions are recorded.
- Coordinate with Treasury to ensure the smooth processing of payments.
- Cash fund payment and update the corresponding vouchers.
- Update inventory and monitor fixed assets either monthly, quarterly and per annum basis.
- Assist in the preparation of monthly/Quarterly/yearly closings.
- Assist with VAT and Withholding returns and responding to queries.
- Contributes to the team's work by completing pertinent tasks as needed.
- Any other work assigned by the Chief Finance Officer.
- Use Microsoft Dynamics 365 (Accounting Software).
Accounts Receivable:
- Checking and creating the debtor accounts in the system.
- Maintain the AR files
- Customer follow-up, clarify disputes.
- Weekly credit limit excess report checking and updating in the system
- Updating collection details in the System.
- Follow up on outstanding receivables, updating the status.
- Sending weekly, SOA and reconciliation of the statement with the customer.
- Preparing collected cheques for deposit pickup.
- Filing the deposit slips with attachments.
- Cash collection and maintaining the records in the system.
- All AR related work as per the AR guidelines.
Accounts Payable:
- Registering invoice, acknowledging vendor invoices into the system
- Preparation of cheque request.
- Key in the payment vouchers into the system
- Booking payments in a timely manner
- Supplier Payment Reconciliation
Petty Cash & Bank:
- Petty cash payment, voucher updating
- Bank statement entries
- Cash & Bank Reconciliation
- Cash Flow
- Validate and process for approval of the bank reconciliation reports and the bank statements and propose the adjustment actions for mismatched transactions.
Inventory
- Update inventory through constant monitoring and recording
- Monitor fixed assets (monthly basis)
- Establish beginning and ending balance
- Recording / Monitoring of in and out
- Prepare transmittal for items to other branches
- Monitor fixed assets (monthly basis)
- Prepared company’s disclosure of fixed assets
Accounting and Finance
- Record daily, weekly, monthly and other periodic accounting including journal entry
- Draft monthly statements through collecting data, evaluating and investigating variances
- Generate management and statutory report
- Manage budget preparations (forecasting method) related to actual transactions and in line with management directives
- Generate monthly account reconciliations
- Support and prepare monthly/yearly closing procedures
- Prepare and finalize the VAT payment or settlement as required by the Saudi Government
- Profit & loss performance, ensuring that all accounting functions and disciplines are controlled, audited and developed
- Review and scrutinize business performance, objectives and standard accounting practices, providing recommendations that will drive financial performance and provide added value
- Handle all general accounting activities and follow up on the execution of all the accredited financial systems and procedures
- Prepared company’s disclosure of fixed assets
Work Description:
- Prepare working papers and used existing audit programs to test compliance with policies and procedures.
- Document internal control deficiencies and recommendations for improvements.
- Draft well written audit reports as discussed with Audit Supervisor / Head with supporting documentation.
- Final Audit Report to be submitted to the President for discussion and recommendation of proper implementation of company policies and procedures.
- Participate in discussions of findings and recommendations with the concerned department/s and employee/s.
- Create an audit plan for each quarter, year and submit monthly audit findings report to the President.
- Conduct surprise visit or regular branch audit and strictly observe audit procedures.
- Evaluate company policies and make recommendations for any improvements based on audit findings and common sense.
- Remains impartial and polite in conducting audit investigations.
- Provide analytical reports with clear recommendations to management with accompanying Notice/s to Explain written to the erring employee when needed.
- Pre-audit of company disbursements and cash advances based on the company policies and procedures.
- Audit petty cash funds of all departments, various liquidations, disbursements, other Accounting and Finance transactions, Purchasing and Procurement.
- Verifies journal and ledger entries of disbursements, purchases, expenses and trial balances by examining and authenticating inventory items. Prepare the report for any discrepancy or audit findings.
- Ensure the company assets are safeguarded and corporate policies and procedures are followed.
- Performs special analysis and studies as may be delegated by the President.
- Perform other duties assigned.
Work Description:
- Handles entire operation of outlets both for Fuel (Depot and Refilling Station)
- Secure product (GASOLINE & ADO) when bunkering and delivery particular in loading and discharging
- Made a trim and list correction of the barge.
- Secure the reference height of each COT / Terminal tank to get the more precise volume of a product.
- Depot frequent visit and established an actual spot sounding for future reference and monitoring.
- Provide monitoring for the incoming and out-going product (GASOLINE & ADO)
- Set an underground tank analysis.
- Made an inventory through dispenser sales (totalizer reading) against product delivery including the product calibration.
- Checked tank truck gauge marker if it is gauge or under gauge upon discharging the product to the station and other commercial account.
- Forecast expected volume against the actual sounding of a product to get the actual product delivered based in a calibration table (for meter in reading) and direct computation thru dipstick.
- To review and check the correctness and accuracy of all station records. Submit reports to the Audit Head.
- To audit all station transactions, conduct cash count and pursue further verification of any irregularities uncovered.
- Submit weekly, monthly and quarterly audit report regarding the A/R, DUE/PAST ACCOUNT, EXPENSES including comparative report on losses and gain.
- Conduct further investigation on any reported anomalies and violation on company policies and procedures.
- To inform the Audit Head or the President on important matters affecting efficient and effective audit operation, and submit / propose recommendation if requires, or as possible.
- To do other related jobs that the Audit Supervisor, Head Auditor and the Office of the President may assign from time to time.
- Handles entire operation of outlets both for Fuel (Depot and Refilling Station) and EC Gas in their respective area of territory which includes ensures processing of all necessary permits; opening of outlets; daily operations; purchasing of requests and distributions and personnel supervision.
- Monitor, present and keep records of all sales including company owned and dealership account.
- Develop marketing plans to achieve sales target and increase brand visibility within the assigned area.
- Maintains complete records of inventory on hand, in transit and its accountability.
- Safeguards the company inventory from theft and pilferage.
- Evaluate existing business procedures and recommend improvements.
- Look for potential sites for acquisitions.
- Performs other duties and responsibilities that maybe assigned by the management from time to time.
- Escort product (GASOLINE & ADO) when bunkering particular in loading and discharging.
- Made a trim and list correction of the barge. - Secure the reference height of each COT to get the more precise volume of a product.
- Depot frequent visit and established an actual spot sounding for future reference and monitoring.
- Provide monitoring for the incoming and out-going product (GASOLINE & ADO)
- Set an underground tank analysis. - Made an inventory through dispenser sales (totalizer reading) against product delivery including the product calibration.
- Checked tank truck gauge marker if it is gauge or under gauge upon discharging the product to the station.
- Forecast expected volume against the actual sounding of a product to get the actual product delivered based in a calibration table (for meter in reading) and direct computation thru dipstick.
- To review and check the correctness and accuracy of all station records. Submit reports to the Audit Head.
- To audit all station transactions, conduct cash count and pursue further verification of any irregularities uncovered.
- Conduct further investigation on any reported anomalies and violation on company policies and procedures.
- To inform the Audit Head or the President on important matters affecting efficient and effective audit operation, and submit / propose recommendation if requires, or as possible.
- To do other related jobs that the Audit Supervisor, Head Auditor and the Office of the President may assign from time to time.
- Make a daily report based on the target sales against the actual daily sales that the sales counsellor may submit.
- Set an analysis to the possible outcome and entail in resolving conflicts.
- Review and check the condition of each personnel base in their performance.
- Make an online survey to the product against the actual selling.
- To conduct review on survey questionnaire and to conduct further investigation on any reported anomalies and violation.
- Evaluate employees on regular basis and determined whether additional training is needed.
- Running advertisement for open positions, reviewing resumes and applications, interviewing prospective employees, hiring and firing.
- To conduct audit to branches of all affiliated lending companies (MINTRAK), motorcycle dealers (Motortrade, Honda Prestige, Topline), including Rural Bank of Makati (RBMI), H.O Departments and other affiliated companies that the Head Auditor and the Office of the President may require.
- To conduct Account Verification / Field Confirmation.
- To review and check the correctness and accuracy of all Branch records. Submit reports to the Head Auditor thru the Audit Supervisor.
- To audit branch transactions, conduct cash count and pursue further verification of any irregularities uncovered.
- To conduct review on survey questionnaire and to conduct further investigation on any reported anomalies and violation on company policies and procedures.
- To inform the Head Auditor or Audit Supervisor on important matters affecting efficient and effective audit operation, and submit / propose recommendation if requires, or as possible.
- Gather and encode MCF and ML collection data from branches.
- Identify branches with low collection percentage on a weekly basis and analyze probable causes
- Identify branches with high MCF arrears and determine from branches the cause and provide recommend actions to the Section Head.
- Assist Section Head in identifying possible solution and procedures that will enhance MCF and ML collection for identified branches with low collection performance.
- Assist the Section Head in developing an effective ML overdue & MCF arrears monitoring. (For H.O. Use only)
- Inform branches with MCF and ML collection problems with the identified accounts needing immediate action. Monitor action taken by the respective branches and ensure implementation of recommended solutions.
- Report to the Section Head the actions and inaction taken by the identified branches for Management reporting.
- Other duties that may be assigned from time to time - To do other related jobs that the Audit Supervisor, Head Auditor and the Office of the President may assign from time to time.