Admin/HR Coordinator
KBM Group
مجموع سنوات الخبرة :6 years, 2 أشهر
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Contributes to team effort by accomplishing related results as needed.
• Produce and distribute correspondence memos, letters, faxes and forms
• Handle sensitive information in a confidential manner
• Schedules examinations by coordinating appointments.
• Provides secretarial support by entering, formatting, and printing information.
• Maintains employee confidence and protects operations by keeping human resource information confidential.
• Performs other duties as assigned by the Line Manager
• Assisting HR department with recruiting/ creating job offer, sorting and
filing new employees files
scheduling and conducting phone interviews, face to face interviews, and zoom intervies
Attending to the employees concerns
Maintains employee files and records
Cover Front desk/Reception Area on a regular schedule.
• Technical knowledge of the secretarial role and multi-functional skills.
• Strong communication skills, good understanding of English and good written grammar.
INFO
ADDRESS
Doha, Qatar
PHONE
+974 7032 1695
EMAIL
jonadakis@gmail.com
NATIONALITY
Filipina
SKILLS
ADMINISTRATIVE WRITING SKILLS. PROFESSIONALISM
DETAIL ORIENTED
MULTITASK
PROFICIENCY IN MICROSOFT OFFICE
LANGUAGES
ENGLISH
• Answer telephone in a professional manner, accurately conveying information, recording and delivering messages
• Effectively maintains information systems and files to ensure accurate, up to date information is kept at all times.
• Provides efficient and helpful responses to internal and external enquiries.
• Determines needs and orders office supplies, equipment, repair and maintenance services.
• Operates standard office equipment and performs related work as assigned.
• Assist the Sales and Operation Team to effectively process collect, maintain, monitor and disseminate information or reports.
• Attend internal meetings.
• Coordinate and direct workflow within Sales Team and Operations
Team, Managing overall task tracker and timelines. • Create, manage and update folders in the system.
• Preparing agreements, payment receipt for the clients, assessment form needs to be fill up by the clients.
• Preparing salary certificates for the employees. Coordinating with the Sales team regarding the daily transactions. Receiving cash/card payments from the clients.
• Reporting directly to the branch manager, Director and CEO.
• Submitting weekly and monthly reports for the new sales, clients,
inquiries and expenses.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Complete forms in accordance with company procedures.
Assisting Operations manager to his daily activities.
Direct report to Operations Manager and CEO.
Maintain scheduling and event calendars.
Schedule and confirm appointments for clients, customers, or supervisors.
Make copies of correspondence or other printed material.
Locate and attach appropriate files to incoming correspondence requiring replies.
Prepare and mail checks.
File and retrieve corporate documents, records, and reports.
Receive payments and post amounts paid to customer accounts.
Promote company products, services, and savings plans when appropriate.
Communicating with the clients regarding their needs.
Explain products or services and prices and demonstrate use of products.
Making invoices, LPO, Quotation, Delivery notes and other forms needed by clients.
Tracking and monitoring the stocks of the products.
Answer questions and inquiries about product features and benefits.
Set up and manage paper, recording information, updating paperwork, or maintaining documents, such as attendance sheets, certificate copies, candidates photos, correspondence, or other material.
Schedule and confirm appointments for clients, customers, or supervisors.
Calling clients for appointment request and or introduction of the company
Handling petty cash.
Coordinating with the clients for training request and booking of their preferred schedules.
Follow up for pending payments from the clients.
Coordination with accounts regarding cash received and expenses.