Administrative Assistant
Ministry of National Guard Health Affairs
Total years of experience :8 years, 8 Months
2013 - 2017
MINISTRY OF NATIONAL GUARD HEALTH AFFAIRS, MEDICAL IMAGING / RADIOLOGY DEPARTMENT, MADINA, K.S.A
(ADMINISTRATIVE ASSISTANT 3)
1. Track and monitor the outgoing and incoming calls and Emails.
2. Monitor the daily attendance of the staff in the department.
3. Setting appointments with Medical Representatives and Medical Training Specialist.
4. Prepare the weekly rota of the Radiologists and Radiology Technolgists.
5. Compiling and updating department records of healthcare and non-clinical.
6. Maintain and monitor the medical credentials and licenses of Allied Healthcare Professionals to work legally in their field or specialty.
7. Record minutes of meetings of the hospital committees.
8. Filling the records of the patient complaints.
9. Prepare the proposal of annual department budget.
10. Create and processing the purchasing of high-cost medical devices and equiptment.
11. Receive and evaluate the applications for allied health professionals and non-allied health professionals.
12. Schedule interviews for applicants.
13. Organize department activities.
14. Process the promotions and evaluations of the allied health professionals.
15. Make travel arrangements for the international trainings and conference of the Allied Health Professionals.
16. Organize business trip for the department head.
17. Assist the department head in evaluating the mid-year and annual vacation leaves of the staff.
18. Assist the Chairman and the Manager in monitoring the smooth operations of the department.
2009 - 2012
SRN FAST SEACRAFTS, INC.
(ADMINISTRATIVE ASSISTANT 2)
1. Filling office staff records.
2. Maintains and updates the legal documents of the company.
3. Track the incoming and outgoing calls and emails.
4. Order office supplies.
5. Prepare memorandum and communications letter.
6. Communicating with other offices and departments.
7. Maintains time and attendance records of the staff.
8. Prepares reports of the daily transactions of the shipping.
9. Track inventory of office supplies.
1. Operate office machines.
2. Answers phones, direct calls to appropriate individuals, and prepares messages.
3. Organizing and filling office documents and staff files.
4. Scheduling meetings.
5. Support daily business operations.
6. Restocking office supplies as needed.
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