Jonalyn De La Cruz

Duties & Responsibilities:

ADMIN:
• Answer incoming call and queries
• Responsible in incoming and outgoing mails
• Responsible in monitoring and purchasing stationeries
• Assisting Director in all Administrative matters
• Liaise with Logistic company whenever shipment of materials needed
• Liaise with Suppliers & Sub contractors regarding procurement of materials and other matters needed for the project
• Prepare Purchase Orders for Procurement of Materials
ACCOUNTS PAYABLE:
• Sort out all Incoming Invoices, matching with Delivery Orders and Purchase Orders and data entry of such Invoices
• Keeping and maintaining a proper set of accounts
• Prepare Payment Vouchers & Cheques for Supplier’s and as Per Approved Payment Certificate to Sub-Contractors
• Monitor Monthly Project Costing for Monthly Report to Managing Director
• Check, Prepare & Ensure Petty Cash Claim is supported with Official Receipts/ Tax Invoices
• Submit and liaise to Head Office all payments made to properly take into account.
ACCOUNTS RECEIVABLE:
• Prepare Monthly Progress Claim as per workdone submitted by the Project Manager
• Upon receive of Payment Certificate as per Approved Progress Claim Prepare and Issue Tax Invoices and Monitor payment receiving
• Submit & liaise to Head Office all Tax Invoice issued and Cheque Payment received for properly taking into account.
• And any other Ad-hoc duties.

Duties & Responsibilities:

A. ACCOUNTS PAYABLE
1.) Prepare Purchase Orders for procurement of Materials
2.) Sorting out all incoming invoices, matching to Delivery & Purchase Orders and Data entry of such Invoices
3.) Summarized all Approved for Payments under Suppliers’ and as per Approved Payment Certificate of Sub-Contractors and Prepare Payment Vouchers and Cheques for settlement of such and after payment Data Entry to Accounting Software.
4.) Update Cheque Register & Cash Flow.
5.) Update Monthly Accounts Payable Ageing
6.) Check, Prepare & Ensure Petty Cash Claim is supported with Official Receipt/Tax Invoice.
7.) Filing of all Payment Vouchers & Unpaid Invoices
8.) Check timesheet and compute Payroll of all Workers on monthly basis
9.)Prepare Quaterly GST Worksheet (Output and Input) and Ensure that it is supported with Original Tax Invoice/Receipt

B. ACCOUNTS RECEIVABLE:
1.) Prepare Tax Invoice for Approved Payment Claim & Back Charges and Bank-in Cheque Receipt
2.) Data entry of Tax Invoices and payment received in Adagio Accounting Software.
3.) Update Monthly Accounts Receivable Ageing
4.) Filing of all Tax Invoices with supporting documents.
5.)And any other Ad-hoc Duties

C. FINANCIAL REPORTING
1.) Cash Flow Manangemeng
2. Asset Register
3. Bank Reconciliation
4. Month end Account Closing
5. Preparation of Balance Sheet, Profit/(Loss) Statement for review of Finance Manager
6. Preparation of documents for audit

 Sorting and checking all Incoming Invoices from suppliers and service
providers.
 Prepare Summary of Payments for Finance Head Approval & Prepare
Payment Voucher & Cheques for such.
 Review and Check all Petty Cash Claims and ensure that it is supported
with Original Reciept/Invoice.
 Update Cheque Disbursement Book
 Update Daily Cash Flow
 Update Monthly Accounts Payable ageing
 Filing all Payment Vouchers & Unpaid Invoices
ACCOUNTS RECEIVABLE:
 Prepare Monthly billing of Unit Owners/Tenants, effect timely collection of
said billings and Issue Official Receipts of such collections.
 Bank-in cheque receipt
 Update Daily Collections at Cash/Cheque Receipts Book
 Update Monthly Accounts Receivable Ageing
 Filing of all Billings and Receipts.
FINANCIAL REPORTING:
 Prepare Monthly Journal Entries
 Posting transactions from Cash Disbursement, Cash Receipts & Journal
Entries to General Ledger.
 Prepare Bank Reconciliations For Treasurer’s Review
 Prepare Financial Reports such as Income & (Loss) Statement & Balance
Sheet for Treasurer’s Review
 Assist & Prepare documents for Annual Audit
TAXATION:
 Prepare Worksheet for Quarterly Value Added Tax Return(Output & Input)
and ensure it is supported with Tax Invoice & Receipts
 Compute & File Quarterly Value Added Tax Return.
 Prepare Worksheet & Compute Quarterly Income Tax Return based on
Income/(Profit) Statement.
PAYROLL & STAFF CLAIMS:
 Check staff Daily Time Records including overtimes, lates, absences and
undertimes and prepare semi-monthly Payroll of staff.
 Compute & remit all withholding tax of salary of staff
 Compute and remit all Employees government obligations and benefits.
 Update and check all staff annual & sick leave
 Assist all staff in claiming Medical Benefits and other claims.
 Any any other Ad-hoc duties.