Payments Coordinator
SUPREME GROUP
Total years of experience :23 years, 7 Months
• Encrypts fuel transport invoice and updates transport status regularly in the system (Hawkeye and TRAX)
• Ensures all invoices are verified accordingly and that correct rates are used.
• Records and updates processed invoices master list for monthly financial reports submission.
• Maintains and updates claims master list for KPI analysis, proactively identify potential risk.
• Categorize financial risk then recommend costs analysis and management.
• Assist Claims Supervisor in providing ad-hoc report per request.
• Performs value stream mapping process, recommend solution to enhance team objectives and goals.
• Manages and supervise the team from time to time.
• Responsible for providing daily percentage of work done - encoded against receipt.
• Researches and prepare confidential and sensitive documents, and briefs the Supervisor as required.
• Support colleagues in helping successfully drive through projects as a team
• Prioritize and complete important work issues, liaise with team leader and manager.
• Ensures fuel loss are validated properly and chargeback, computation submitted timely to avoid revenue loss.
• Communicates with Global Operations (theatre based) to ensure and confirm fuel delivery.
• Identifies valid and invalid Fuel Receiving Report in the system for verification processing or cancellation.
• Preparation and reconciliation of supplier and contractor invoices for approval by senior management.
• Assists in the initial screening of potential employees by preparing all the necessary forms and documents.
• Prepare and assist HR Manager for interviews, performance review and meetings.
• Informs and assist interviewed applicants regarding interview outcome, requirements and deadlines
• Arrange travel booking for stakeholders, department heads and managers.
• Books appointments, organizes and schedules meetings as required for the Senior Management Team.
• Updates and audit travel information and billing transactions through SAP.
• Assists in the Visa processing for both UAE & Non-UAE employees.
• Records meeting minutes, reminds managers and committee heads for monthly HR reports.
• Maintains the comprehensive administrative filing system including archival and storage inventories.
• Maintains and promote confidentiality of handling sensitive business information.
• Assists customers with inquiries regarding product information and complaints.
• Provide staff support with company’s system requirements and processes.
• Assists processing company’s official letter requests.
• Facilitates staff request for ITP Procurement & Software products and services for employees.
• Disseminates group email for important information from meetings, reports, policies and updates.
• Receives quotations or invoices for encoding in SAP, coordinates with head office in acquiring asset and vendor information, and communicates with external suppliers for payment processing.
• Receives retail store account and bill statements and appropriately coordinates with each department for checking and payment.
• Coordinates with local office suppliers regarding request, clarification, quotes, approvals and payments.
• Corresponds with hotels in reservations and bookings, auditing expenses and approvals.
• Assists and answers inquiries for the Human Resources Office.
• Assists in the processing of company-related letter requests such as Salary Certificates, Salary Transfer Letters and Employment Certificates.
• Receives quotations or invoices(LPO) for input in SAP, coordinates with Retail Head Office in acquiring asset and vendor information, and communicates with external suppliers for payment processing.
• Coordinates with local suppliers for supply orders, collaborates with HR Executives.
• Maintains the comprehensive administrative filing system including archival and storage inventories.
• Assists and support the team in drafting project contracts.
• Monitors project expenses and verifying invoices for payment.
• Assist in implementing company procedures with regards to projects.
• Verifies purchase request from projects and ensure request are covered in the approved budget.
• Constant communication with the contractors with regards to their respective project financial status.
• Participate in internal and external audits for keeping company’s safety goal.
• Identify trends and risk that affect expected outcome in report analysis.
• Assists the Project Manager in the preparation of monthly and attendance reports.
• Prepares technical submittals in coordination with Engineers.
• Monitors, records and reports staff’s pertinent data including summary of time cards.
• Assists in parent and child interview for admission.
• Assists in school’s extracurricular activities such as outreach program, fieldtrips etc.
• Organizes daily work load according to what is priority to ensure that all approved Job Order slips are duly accomplished and delivered on time.
• Designs forms, updates files, and prints manuals and other school publications.
• Assists in distributing Development Assessment Report and conducts activities of students.
• Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Updates each student’s bin card/books of accounts.