Receptionist
Audi
Total des années d'expérience :11 years, 11 Mois
excellent customer service
•First contact between the organization and its clients
•Acting as a
for incoming and outgoing calls
•Manage calendar and make appointments
•Ensures meeting are well organized
•Responsible for the filling of Al Gassar Resort apartment agreements
•Maintains the validity of the agreements
•Maintains the updated name and contacts of the tenants
•Ensures to inform the supplier for collection of payments
•Ensures tenants payments are collected on time if advised
•Responsible to draft a monthly report for the loss/gain of the restaurants
•Responsible for the releasing of cheques
•Order and maintains stationary and kitchen supplies
the customers/ guests in a very pleasant manner that will bring them comfortable to showroom and invite for a drink
•Answer phone calls and transfer to the desired line
•Arrange the schedule of the driver
•Arrange cars required from warehouse to showroom or service center
•Arrange the processing of buy back cars to be submitted to the finance department and to the traffic police department
•Responsible for the managerial signatories and approvals of buy back cars
•Arrange the processing for the Demo cars to be registered
•Responsible off receiving drop-off cars going to service department buy checking the body.
•Do the invoicing of Volvo/ Proton and Honda cars through SAP
•Creating car articles and purchase orders through SAP
•Enrolling used car Warranty in the Volvo Site
•Preparing the statement of our month Volvo car claims
•Submitting the daily booking and sales report to be submitted to the showroom manager and to our MD
•Preparing the monthly delivery report to be submitted to after sales department.
and perform duties assigned by the General manager / CEO
•Responsible for filing important documents of the company
•Team secretary for client Turner & Townsend Qatar
•Responsible for all outgoing and incoming calls and transferring to designated extension
•Responsible for receiving and sending mails of the company
•Responsible for hotel and airline booking and car rentals
•Going to the banks for some company payments and cheque in-cash and claiming tender bond certificates
•Preparing tender submission and responsible to submit tender in an exact deadline date
•Responsible for scheduling meetings between the CEO and clients
•Cordially welcomes guests in proper coordination
scheduling and even calendars
•Schedule and confirm appointments for clients, customers, or supervisors
•Open read, route, and distribute incoming mail and other material, and prepare answers to routine letters
•responsible on receiving and sending pertinent documents
•set up and maintain paper and electronic filing systems for records, correspondence, and other material
•complete forms n accordance with company procedures
•maintains and organizes the office files, assures that proper security measures are followed concerning confidential files
•Collect and distribute funds from cash accounts. And keep records of collections and disbursements
•order and dispense supplies
•greet visitors and callers, handle their enquiries, and direct them to the appropriate persons according to their needs
•answer telephones and give information to callers, take messages or transfer calls to appropriate individuals
•learn to operate new office technologies as they are developed and implemented
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