Operations Administrative/HR/ Purchases and Accounts
M/s. Maawoon Home for Trading Ltd (Qatar) (20th March2017 ---) M/s. Gzhel Café ( Russian Specialty C
مجموع سنوات الخبرة :11 years, 11 أشهر
• Working in overall operations in all sectors
(Administrative, HR, Finance and Purchasing)
• Administrative management : Preparing, Organizing and
storing information in paper and digital form.
• Dealing with queries on the phone and by email.
• Arranging post and deliveries.
• Updating computer records at database.
• Ordering office supplies.
• Maintaining office systems.
• Purchasing: Local and international Purchases
• Research potential vendors.
• Vendor creation.
• Compare and evaluate offers from suppliers.
• Negotiate payment terms of agreement and pricing.
• Track orders and ensure timely delivery.
• Review quality of purchase products.
• Enter ordered details into internal databases.
• Maintain updated records of purchased products, delivery information and invoices.
• Prepare reports on purchases.
Office Coordination Record
Keeping | Schedule
Management | Process
Management | Leadership
| Responsibility | Multitasking
| Teamwork | Customer
Service | Administrative
Management | Problem
Solving | Database
Management | Detail oriented
| Procurement| Purchase|
Orders Microsoft Office |
Invoicing | Documentation |
Stock Management /|Vendor
Management | Inventory
Management | Report
preparation & Evaluation
josmonthomas002@gmail.com
+974 31608713
+91 8891882395
KEY SKILLS
Date of Birth
Gender
Marital Status
Nationality
Father’s Name
Passport No
Date of Expiry
Expected CTC
13-9-1986
Male
Married
Indian
P.E.Thomas
M0764251
10/08/2024
As per
Company
Standard
Operations Administrative/HR/
Purchases and Accounts
M/s. Maawoon Home for Trading Ltd (Qatar)
(20th March2017 ---)
M/s. Gzhel Café ( Russian Specialty Café)
• Finding matching products with reasonable price with pure quality
• Maintain expiration for the products
• Stock Management
• Maintain In-bond and out bond registers
• Dispatch Management.
• Facility Management.
• Finance Management: Verify, record and process transaction
• Maintaining accurate and complete records, including invoices, receipts and information
related to supplies and inventories.
• Preparing and reporting daily and monthly activities as reports.
• Coordinating with vendors and suppliers to ensure charges are accurate and the payments
are received in a timely manner.
• Communicating with clients to discuss accounts status, charges or discrepancies.
• Recruitment, Selection Procedure, Employee Orientation, Schedule Preparation, Counseling.
• Prepare day today actives, Arrangement for delivery and Pick up of Products. Coordinate with
Drivers.
• Customer Relation Activities
• Working knowledge and employee training in Atacc, Accounting & Inventory Software.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Food and handling, medical appointments
• Rescheduling the date of appointments
• Bank account opening process for employees
• Worked with Kerala Business head for the smooth running of the business
• Overall checking of attendance, leave, absenteeism & discipline
• Employees Joining formalities and claim verification.
• Coordinate with the legal Department for the renewal of agreement.
• Coordinate with the Network team.
• Cab arrangement as per the request and needs of the clients and employee.
• Accommodation, Meeting scheduling and arrangement.
• Maintain and verify In-bond and out- bond registers.
• Initiate purchase request for all the requirements.
• Initiate out pass for the goods.
• Stationary Management.
• Facility Management
• Handling VMS (Vendor Management System).
• Working Knowledge in Ultimatix Software.
• Finding and creating vendors for Purchasing
Kerala HR &Administrative Assistant
Administration and Operations Executive
M/s. Dishnet Wireless Ltd(Aircel), Corporate office, Vyttila, Kerala, India
(11th July 2015 to 25th January 2017.)
M/s. Tata Consultancy Services (TCS), Infopark Kochi, Kerala, India (6th
Feb 2014 - 10th July 2015)( Deputed through M/s. Genius consultancy)
• Generate reports and communicate with the Reporting manager.
• Handling all the queries of the vendors.
• Supporting Finance Team regarding the Hotels and other vendors, about their process and
payment support.
• Supervise the Facility Management team(Support and instruct the facility manager to close
all the tickets)
• Interact with different projects to fulfill their admin related requirements.
• Stationary management.
• Assisting Managers for various day to day supports, also assist colleagues whenever
necessary.
• Create and update records and databases with personnel, financial and other data
• Worked as a front office in charge to the Vice President (VP)
• Organize if any meeting is arranged inside or outside the office.
• Admin Help Desk Ticket Raising and resolving management.
• Global Help Desk Ticket and Resolution Management.
• Dispatch related activities
• Coordinate with different project team leaders or spoke to resolve the tickets.
• Supporting the reporting managers to maintain over all admin related activities.
As per the client's requirement, initiate the job ads in newspapers, sourcing candidates,
reviewing their qualifications, negotiating the salary and everything else involved in hiring an
employee.
• Interact with clients for the smooth recruitment.
• Coordinate with the admin manager for the interview arrangements.
• Conducting tests and arranging interviews as the advice from the clients.
• Supporting Emigration Clearance.
• Issuing the offer letter and other agency formalities.
• Stationary Management.
• Facility Management.
As per the client's requirement, initiate the job ads in newspapers, sourcing candidates,
reviewing their qualifications, negotiating the salary and everything else involved in hiring an
employee.
• Interact with clients for the smooth recruitment.
• Coordinate with the admin manager for the interview arrangements.
• Conducting tests and arranging interviews as the advice from the clients.
• Supporting Emigration Clearance.
• Issuing the offer letter and other agency formalities.
• Stationary Management.
• Facility Management.
ACADEMIC PROJECTS • Geo Seafood’s, Cochin: 4 Months Project on Resistance to Change. • Taj Malabar by Vivantha, Wellingdon Island, Cochin: 1 Month Organizational Study. .College Union Chairman, Aquinas Institute of Mgmt. Fort Cochin in 2013. • Participated & won national level management meets.