Administrative Assistant
King Abdullah University of Science and Technology
Total years of experience :6 years, 6 Months
Responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
* Answer telephone calls and transfer to the Manager or to the appropriate staff member
* Meet and greet clients and visitors
*Create and modify documents using Microsoft Office
*Perform general clerical duties to include but not to limited photocopying, mailing and filing
*Maintain hard copy and soft filing system
*Signing for receiving FedEx documents and packages
*Coordinate and maintain records for staff office and department directory
*Set-up and coordinate meeting and conferences
*Taking the minutes of the meeting
*Maintain and distribute weekly schedule for Manager
*Checking and arranging the meeting schedule of the Manager
Responsible for inpatient's financial files;entering the charges and ordering of medicines and supplies for patient's and ward's general use.
*Charging
Enters charges in the computer on the basis of Inpatient Charge Slip, recording done by the nurses in charge of the patient.
*Kitchen Ordering
Entering the menu orders for the patients according to the preset schedules so as to give sample time for the Catering Department to prepare the ordered meals so that patients will not miss the meals.
*Pharmacy Requisitions
Ordering medicines needed by the patients and routine stock data entries.
*Warehouse/Purchase Requisitions
Enter all required data and preview the entries before saving and logging out when completed.
*Enters in the computer any consultation referral or other medical services that are availed by the patient other than the main service provider such as services from the Physiotherapy and diagnostic services i.e. laboratory and x-ray list request.
*Maintain and updates patients financial files while currently in; closes the same and endorses to Discharge Office upon discharge.
*Discharges patients from the computer previewing all the entries before closing the whole financial transactions in the computer.
*Collaborates with the service area providers such as Operating Room, Delivery Room, Newborn, Pharmacy, X-ray, Laboratory, Physiotherapy, and Kitchen to verify charges that are not entered prior to discharge. Updates the charges for any delayed bills to include in the overall charges of the patient.
*Sends e-mail or call Discharge Office to notify about the patients discharge.
*Helps maintain cleanliness and orderliness of the surroundings in the assigned area by coordinating with the housekeeper to clean and tidy up the area.
*Ensures safety when assisting a patient or performing sensitive assignment.
*Attends to required work-related trainings, monthly meeting, and the daily unit briefing.
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*I'm responsible for planning, organizing, staffing and controlling
*Good planning to direct intentions
*Organizing in order to attain my specific target
*Choosing/hiring a competitive staff to make sure all jobs are done properly
*All the aspects of business plans must be controlled from the production to inventory and quality checks
*Good communicator, excellent listener, writer and a reader
Secretarial duties such as:
*Scheduling patients appointments
*Responsible for meeting and greeting patients
*Verifying insurance coverage
*Collecting payments for consultations and others doctor's professional fees.
*Answering phone calls