Accounts Assistant
SMD Signage and Metal Design LLC
مجموع سنوات الخبرة :5 years, 8 أشهر
• Responsible for gathering the employee’s timesheets, verifying work hours, calculating overtime, updating payroll records in the Infos ERP system and ensure that salary payables are accurate.
• Create job orders upon the receipt of local purchase order from the customers.
• Prepare and issue Pro-forma Invoices and Tax invoices to the customers.
• Maintain and update accounts receivable records, perform reconciliations and resolve any discrepancies.
• Assist in chasing collections from customers thru emails and/or calls.
• Receive, review and verify suppliers’ purchase invoices for accuracy and proper authorization.
• Match purchase invoices with local purchase orders and delivery notes. Maintain records of suppliers’ invoices in the Infos ERP system.
• Update accounts payable, perform reconciliations to ensure that all payments are accounted for.
• Record other financial transactions and assist in the preparation of financial statements.
• Prepare petty cash liquidation report with reconciled attachments.
• Post and process journal entries to ensure that daily petty cash expenses are recorded.
• Perform bank reconciliation to make sure all bank transactions are accounted for.
• Prepare and issue cheques to suppliers and other payees. File and maintain cheque records.
• Prepare and issue payment vouchers, cheque payment vouchers and receipt vouchers.
• Maintain proper documentation for accounting records and data used for financial reporting.
• Prepare bank letters and other reports as directed by Accounts Manager.
• Manage emails, phone calls and assist in daily tasks.
• Post and process journal entries using accounting softwares such as Zoho Books and Tally Prime to ensure all client's expense receipts and purchase invoices from the suppliers are recorded.
• Post and process journal entries using accounting softwares such as Zoho Books and Tally Prime to ensure all sales invoices issued by clients to the customers are recorded.
• Conduct bank reconciliation to ensure accuracy of bank records.
• Provide assistance to Senior accountant in the preparation of balance sheets, income statements and other financial reports.
• Communicate with the client concerning its company's accounting information.
• Prepare Pro-forma invoices or Tax Invoices issued to clients accurately and in a timely manner.
• Check and review bills and receipts related to petty cash expenses.
• Monitor and check the bank statement regarding the card payments and expenses, with supporting receipts related to those transactions.
• Prepare summary schedules and other reports using MS Excel as directed by management.
• File and maintain the client accounting files, reports and data used for financial reporting.
• Perform other accounting and administrative tasks to assist the management in resolving the day-to-day issues.
• Check and review the submitted petty cash receipts with attached summary of petty cash expenses. Maintain receipts and records to support all petty cash expense transactions.
• Prepare and issue cheques. Maintain files of the cheques issued.
• Prepare and generate quotations to the possible customers.
• Prepare and issue sales invoices to the customers.
• Prepare and issue local purchase orders to suppliers.
• Use Oracle NetSuite to record goods received notes and purchase invoices from suppliers.
• Use Oracle NetSuite to maintain records of the sale invoices issued to customers.
• Collaborates and communicates with the company's external accountant.
• Organize and file documents in corresponding folders.
• Prepare liquidation report and other reports as directed by the management.
• Responsible for ensuring the accuracy and completeness of daily inventory records and reports of finished goods entered in the SAP Business One and Stellar Accounting Software, as well as that these records and reports correspond to their attachments.
• Responsible for the preparation of Monthly Inventory Reports for Finished Goods and Raw Materials.
• Responsible to review and check the Monthly Inventory Monitoring Report for Quality Control Samples and Research & Development Samples.
• Coordinate with the warehouse staff regarding inventory adjustments and discrepancies.
• Conduct semi-annual and year-end physical inventory count.
• Prepared and issued cash slips, charge slips, requisition slips, and other sales documents.
• Assisted in other sales related transactions.
• Responsible for the sales collections. Responsible for recording the daily sales and daily collections in SAP Business One & General Ledger.
• Responsible for the preparation of Monthly Sales Reports, Collection Reports, Cash Monitoring reports, and cash on hand monitoring reports.
• Executed and carried out an audit, such as Audit in Accountable Forms, Audit in Outsourcing Policy, and Audit in Inventory Count.
• Prepared an audit plan and an audit report.
• Responsible for documentation of the business processes of the company and its affiliates, which include the following industries: cold storage, leasing, rural banking, and car dealerships.
• Responsible for the preparation and compliance of all the reportorial requirements to be submitted to the government agencies in the Philippines, such as the Securities and Exchange Commission and Board of Investments.
• Processed and submitted an application to the Securities and Exchange Commission for the registration of a new corporation.
• Communicated with the Securities and Exchange Commission, the Board of Investments and other government agencies in the Philippines to address the company's related concerns.