Dubai UAE l Administrative Assistant l
Edinburgh International
Total years of experience :4 years, 8 Months
Edinburgh International, Dubai UAE l Administrative Assistant l Nov 2012 - present
Job Description: Responsible for the completion of all administrative requirements of Travel Department. Assisting The Manager in smooth operation of the Department and providing efficient support to the Deployment procedure within the Team.
Key Areas and Responsibilities:
Travel Related Duties
❖ Ensure to confirm availability plus convey tentative itinerary to traveller for approval
❖ Confirm reservations, distributes tickets along with confirmation to traveller
❖ Review travel associated invoices for accuracy for Accounts purposes
❖ Research and resolve all incorrect charges with respect to the entire travel bookings.
❖ Coordinate and implement every aspects of travel arrangements for staff, consultants and executives
❖ Resolve organizational travel related technical conflicts
❖ Responds to all queries regarding travel related issues
Administrative Support Duties
❖ Create, maintain and update hard files for all travel, including review and preparation for audit
❖ Enter information provided by the consultant into the database and maintain travel database
❖ Communicate with the consultant regarding their needs as well as the needs of partners and guests
❖ Assist in providing visa procedures and obtaining visa thru Travel agencies and respective embassies
❖ Coordinate with finance department to invoice travellers for personal cost, including sending invoices to consultants and following up with the finance staff
❖ Monitor and ensure compliance with the Company's Travel Policy and Procedures
❖ Performing Deployment briefing in the absence of Travel Manager
❖ Complete other duties as assigned
VIP Cosmetics LLC, Dubai UAE l Inventory Controller l Nov 2010 - October 2012
Job Description: Over all in charged in monitoring inventory management with proper coordination from sales team to warehouse personnel. Provides related administrative support to Head office.
Key Areas and Responsibilities:
Inventory Management
❖ Updates sales data in the system for stock replenishment order
❖ Ensures all transferred stocks are updated in the system
❖ Prepares and books the purchased stock once arrived and checked by the warehouse personnel
❖ Proper invoicing of purchased goods for submission to Accounts department
❖ In-charged in making and analyzing stock taking variance reports.
❖ Performs inventory adjustment, price and barcode changes
❖ Runs a series of inventory and sales reports on daily, weekly, and monthly basis
❖ Monitoring Fast and Slow Moving stocks and preparing analyses based on sales data.
❖ Informing the sales team of any product changes, discontinued and non-moving stocks.
❖ Performs other related tasks assigned by Brand Manager and Directors
Technical Functions
❖ Provides technical support in all Kiosks' POS (Point of sales) Machines
❖ Resolves technical issues in POS such as wrong punching and cash registers
❖ Updates software for upgrades, improvement and simplifications
❖ Ensure that all machines are updated accordingly
The Medical City, Manila Philippines l Business Systems Analyst l Sep 2009 - Sep 2010
Job Description: Develops alternative ways to improve systems and procedures, office forms and equipment. Recommends operating standards in relation to work, qualifications, performance. Performs department administrative tasks and provides assistance to project leader.
Key Areas and Responsibilities: Business Process and Procedure Support
❖ Assists the Project Leader in all systems and procedures project management activities of assigned division/unit
❖ Obtains general information regarding existing systems and procedures and manpower complement of units under study through interviews and observations
❖ Establishes Standard Performance Measure of units under study
❖ Analyses and evaluates the present systems and procedures, determine non-value added processes, manpower complement, forms and reports, layout, records management, office equipment and recommends improvement whenever possible
❖ Validates with units concerned regarding recommendations /implementation of new systems and procedures
❖ Documents the existing and proposed policy guidelines and procedures
❖ Handles the printing, reproduction and distribution of Operations and Procedures Circulars and Manuals, Internal Memorandum, and Minutes of the Meeting
❖ Performs other related functions as may be assigned at the Systems and Quality Department
Quality Control Support
❖ Ensures completeness and correctness of process flow of proposed systems and procedures
❖ Evaluates the impact on operations of proposed systems and procedures
❖ Safe keeps and updates sets of Operation and Procedures Circulars and Manuals, Internal Memoranda, and Minutes of the Meeting
❖ Focuses proposed systems and procedures on the hospital's mission/vision
❖ Provides constant feedback to unit concerned on systems review request
❖ Conforms to Company Policies, Rules and Regulations
Internship Lifestyle Makers Inc. Philippines l Industrial Engineering Trainee l 2009 April - July
Duties and Responsibilities: ❖ Checking and monitoring of daily deliveries
❖ Implementation of 5S in the workstation
❖ Final counting and QA of china deliveries
❖ Documentation of Children's Wears Production
❖ Allocating, purchasing and barcode requesting