Project Coordinator
Index Holding
Total years of experience :22 years, 7 Months
* Developed a filing system through hardcopy and softcopy.
* Create and develop a database for the shared drive.
* Participate in the collection, and analysis of information from various sources on a variety of Healthcare topics related to assigned programs; participate in the preparation of healthcare reports that present and interpret data, identify alternatives, and make and justify recommendations.
* Plan and organize work activities; recommend improvements in work flow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.
* Provide administrative and office support services in order to ensure efficiency and effectiveness of the files, documents and communication within the team.
* Responsible to review all contracts signed and familiarize.
* Prepares the TECOM online for visa application, visa cancelled and company license renewal.
• Report and assist to the Project Director and prepares expense claims report.
• Coordinate with all the team members for the daily distribution of incoming correspondence.
• Complete monitoring of open and close documents.
• Ensure effective flow of the incoming daily distribution file.
• Maintain clarity and precision in all transactions concerning the outgoing correspondence.
• Manage & maintain harmony within the Document Control team.
• Ensure the timely turnaround of documentation issued internally or received externally.
• Maintaining the document control database.
• Prepare project documentation for archive and scanning, filing and downloading.
• Assist in the development of project specific procedures, and reporting formats.
• Managing appointment calendars, scheduling meetings, and conferences, coordinating meeting arrangements.
• Compose draft business correspondence for office memorandums.
• Responsible for the reference log of correspondence and transmittals.
• Uploading incoming correspondence in Primavera.
• Prepares and assist my colleagues for the timesheets, monitor and maintain the records of AL and SL of the employees.
• Updates the log of RFA and Engineer’s Instruction.
• Responsible for financial record keeping and administration.
• Ensures that all finances are properly administered and monitored in accordance to the company rules, policy and procedures.
• Responsible for tracking petty cash, keeping appropriate records, and maintaining confidential files.
• Maintain bank records and deal with the bank on all financial matters (e.g. changing salaries, changing authorization codes, changing names on signatures etc.).
• Preparing invoices, purchase requisition, billing statements.
• Assisting Payroll Manager in completing VAT returns.
• Assist in checking company bank statements.
• Assisting Payroll Manager with month end consolidation.
• End to end processing of selected (daily, weekly and monthly) payroll(s).
• Ensures, manage, prepares and provide any necessary information in processing of payroll.
• Responsible for the employee benefits and handling grievances.
• Checking employee’s hours.
• Making the monthly payments on time.
• Working out tax and insurance deductions.
• Issuing tax forms and other forms related to the government policy.
• Managing special situations like maternity or sickness pay.
• Updating and maintaining payroll records.
• Calculation and payment of terminations payments.
• Processing of increases and calculation of back pays.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Responsible for maintaining, and developing where necessary, the administration of office systems - paper and electronic (e.g. online file sharing systems such as Dropbox).
• Responsible for carrying out and develop where necessary administrative systems such as records management.
• Manages to maintain an efficient working environment as well as an excellent relation with our clients and suppliers.
• Perform general administrative duties; postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required.
• Prepares contract rate-cost breakdown for the client.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Contributes to team effort by accomplishing related results as needed.
Bachelor of Elementary Education
Computer Secretarial