Jude Jasawala

Assistant Vice Chancellors Office (please see previous experience of National

actions. the action taken for the
• For the smooth of the overall there
many procurements to be made, was coordinating with the
Central Services and ensuring that the procurements were made
on time eg: books, lab equipment, chemicals etc. Ensuring that were as per obtaining

Overseeing the General Administration and all works related to the HR Domain

• Coordinated and facilitated physical and online interviews for diverse clinic positions, enhancing recruitment efficiency.
• Drafted and managed offer letters, ensuring timely issuance and closure by securing candidate consent.
• Streamlined the recruitment process by effectively forwarding consented offers to the Recruitment Section.
• Collaborated with the Recruitment Section to compile and organize candidate documentation for ministry submission, ensuring compliance and accuracy.
• Developed and maintained strong relationships with candidates, improving the overall candidate experience.
• Implemented best practices in HR administration, contributing to a more efficient hiring process.

outlets.

of such meetings.
• Preparing the monthly and annual reports for the Short-term
course trainings, Ranking, Community Engagement activities,
Infrastructure Development Projects

As an Office Manager, the following tasks carried out :
1. Organizing the calendar of the Executive and ensuring the schedules do not clash.
2. Compiling the documentations for the meetings.
3. Preparing the presentations for the meetings
4. Independently preparing all the correspondences for the Executive and issuing the letters on behalf of the
Executive after obtaining the signature of the Executive.
5. Making travel and accommodation arrangements for the Executive wherever required.
6. Taking down the minutes of the meeting, preparing the minutes and once approved by the Executive,
circulating to the concerned for necessary actions to be initiated
7. From time to time following up with the concerned on the actions taken based on the action points
discussed during the meeting and updating the status of the actions taken to the Executive
8. Coordinating with the various Heads / Departments / Units and communicating the instructions from the
Executive down the line and following up on the actions taken
9. Attending to the phone calls, emails, WhatsApp on behalf of the Executive and updating the Executive
on the day to day activities.
10. Any issues with internal staff, discussing with the other Heads / Departments / Units and resolving, if
still the matter persists, take up with the Executive and resolve.
11. Any issues with the external parties / clients, discussing with the concerned Heads / Departments / Units
and resolving, if still the matter persists, take up with the Executive and resolve.
12. As far as possible handle all the issues independently and try to resolve with the team and wherever the
intervention of the Executive is required, discuss with the Executive and resolving the issues.
13. Overseeing the punctuality of all staff reporting directly to the Executive office.
14. Ensuring the works carried out by the staff reporting directly to the Executive Office are carried out in a
timely manner, with accuracy and maintaining confidentiality.
15. Maintaining all the files (both hard and soft copies) up to date.

Hospitability Industry - Worked in the Front Office

• Supported top management by compiling and preparing essential documents for key meetings, ensuring accurate and timely information flow.
• Facilitated effective communication by preparing comprehensive minutes of meetings and various correspondence as required.
• Managed the manpower needs of a sales fleet of approximately 100 vans, demonstrating strong organizational skills.
• Proactively updated the sales crew roster and coordinated replacements for personnel on vacation or sick leave, maintaining operational efficiency.
• Developed strong relationships with stakeholders to streamline information gathering and enhance collaboration across departments.
• Leveraged problem-solving abilities to address staffing challenges, ensuring seamless operations within the sales team.

• In the capacity of a Business Centre Coordinator preparing the
weekly duty roaster of the staff in the department. Preparing the daily
sales summary, monthly sales summary, discounts / complimentary
summary sheet. Preparing the function of the day sheet and checking
all the halls one hour prior to the commencement of
meetings/interviews. From time to time taking up briefing with the
staff. Analyzing and sorting out guests complaints with the
assistance of the Front Office Manager. From time to time following
up with equipment suppliers for maintenance of the equipment.
• Supervision of secretarial services required by the guest such as
arranging for any typing work guest requires, photocopying, sending
faxes & e-mail etc

• Provided comprehensive secretarial support to the Technical Advisor, enhancing operational efficiency through effective communication and organization.
• Managed the preparation of monthly production and sales reports, ensuring accuracy and timely delivery for strategic decision-making.
• Implemented an organized filing system that improved document retrieval and management across departments.
• Coordinated schedules and allocated time slots for personnel meetings, optimizing the Technical Advisors availability and productivity.
• Assisted senior management, including the Executive Director and Vice President of Marketing, showcasing adaptability and a team-oriented approach.
• Developed strong organizational skills and attention to detail, laying the groundwork for a transition into Office Manager and Human Resources Specialist roles.

Director, President (Operations), Vice President (Marketing) &
Personnel Manager. Also, at time arranging air tickets and cars
for the directors who visit the company for the board meets etc.

• Managed comprehensive secretarial duties for senior executives, including the Chairman, Managing Director, General Manager, and Works Manager.
• Maintained an organized inward and outward correspondence register, ensuring efficient communication flow.
• Handled telephone inquiries professionally, enhancing customer service and responsiveness.
• Conducted banking transactions, including deposits and withdrawals, streamlining financial operations.
• Assisted the accounts manager with payroll processing, ensuring timely salary disbursement for staff.
• Demonstrated strong organizational skills and attention to detail, contributing to overall office efficiency.
• Fostered a collaborative work environment, supporting team objectives and enhancing administrative functions.

• Looking after all the secretarial work of the Chairman and
Managing Director, General Manager & Works Manager
Maintaining the inward & outward correspondence register.
Attending to the telephone calls, sometimes attending to the bank
work like depositing and withdrawal of money transactions. Also
assisting the accounts manager in paying out the salaries to the
staff etc.