Executive Secretary To Managing Director
Confidential
مجموع سنوات الخبرة :16 years, 11 أشهر
- Handles all correspondences and official communications for the Managing Director
- Arrange and schedule meetings, prepare agendas, promotional materials & other relevant documents
- Manages weekly and monthly schedules including business trips & out-of-the country meetings
- Prepares flight schedule proposals & book flights once confirmed
- Make necessary arrangements for transportation & hotel for business trips
- Reviews trip necessities (visa, contacts, agenda)
- Maintains electronic and selected paper files for easy and smooth retrieval of documentation.
- Process expense claims/reports related to travel and other corporate expenses
- Serve as liaison officer with internal and external sectors such as government entities, banks, service providers, clients, etc.
Undertake researches when required
- Prepare minutes of meetings
- Prepares powerpoint presentations for meetings &
conferences
- Manages office & administrative requirements
including operational requirements
- Assist in personal issues and maintain complete
confidentiality
- Manages timely payment of salaries for employees
(WPS)
- Monitoring of employees visa validity and facilitate
renewal procedures
- Research on relevant and up-to-date information
related to UAE Labor laws
- Facilitates business license renewal (annually)
- Works directly for the CEO of Emcure MENA
- Prepares scheduling plan for meetings and
business trips of the CEO
- Sends comprehensive emails and correspondences
on behalf of the CEO
- Prepares collaborative presentations (MS
Powerpoint) for business meetings and reviews
- Liaise with HO on travel bookings for MEA staff
- Coordinates with insurance companies on travel
insurance requirements for MEA staff
- Arrange hotel bookings for MEA staff
- Prepares detailed expense reports for CEO and
MEA staff
- Reviews submitted expenses of regional managers
(Central & West Africa) prior to approval of CEO
- Collates requirements for travel visa renewals for
MEA staff
- Assists on the monitoring of orders received from
regional markets.
- Maintains an organized filing system for contracts,
office expenses, order PFI's, etc.
- Oversees the petty cash expenses and office
supplies requirements
- Performs necessary admin logistics functions
- Answers telephone inquiries, attend to visitors and
assist other staff
Organizes programs and activities of Water Education and
Advocacy Program like school symposiums, various
competitions catered for public & private schools students
(primary, secondary & college level) and special contests
for out-of-school youth and freelancers. As one of the main
organizers, I prepare contents of information materials,
questions for quiz shows, prepares powerpoint
presentations, coordinate with Department of Education
authorities for accreditation of competitions, closely
coordinate with public and private school teachers for the
planning and scheduling of various activities involving the
school.
Contributes articles and assists in the editing of submitted
publications, co-decision maker in the content and assists
with the design and lay-out, prepares press and news
releases
Handles English subjects to 3rd and 4th Year High-School
students, conducts 4 classes a day, and assists in the
formulation of questionnaires for major exams.
St. Joseph Institute of Technology - Basic Education (June-September)
Handles English subjects to Primary Level (Grade 3 & 4)
and Secondary Level (3rd and 4th Year); conducts classes,
assists in the formulation of questionnaires for major exams
and checking of examination papers.
Graduated Magna Cum Laude