Operation Secretary
G4S Qatar W.L.L
Total years of experience :7 years, 5 Months
-• Provides administrative support to department and/or Manager, duties includes general clerical, receptionist and project based work.
• Responsible in maintaining-Following-up the daily basis agenda for Manager.
• Responsible in preparing of Weekly and Monthly report, vacation, sector and department.
• Checking and responding Mails for BM if necessary.
• Taking & preparing Minutes of the meeting.
• Monitoring & maintaining stationary requisition.
• Responsible in keeping & monitoring accurate staff & employee personal files as support for Administration and HR, maintain client file, up to date record of I.S.O files, accurate employee strength, contract document record, total deployment on Site.
• Providing accurate HR assistance in records of employee On Vacation Status and End-of Service and Security License expiry and arrange the renewal if necessary.
• Preparing MEMO’s, Warning Letters, Site Allowance and Letter for the Client.
• Preparing Incident & Accident report.
• Monitor the deployment in the location and coordinate with the in-charge in regarding the status of the location.
• Receiving daily report and relay to Operations Manager if there is necessary.
-Responsible in monitoring clients payment.
-Following-up clients account balance
-Book keeping of daily payment activities.
-Preparing check for client.
-Monitoring of billings.
•• Receiving call from the Hotel customer service.
• Relaying the order to the valet on duty
• Preparing-encoding daily bill using micros system.
• Preparing weekly/monthly invoicing report.
• Monitoring Monthly attendance for the staff to be submitted in the Finance Department.
• Preparing monthly attendance schedule and forward to the Supervisor for the approval.
• Responsible in monitoring the stationary requisition.
• Responsible in receiving/preparing maintenance report of purchase.
• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
• Observing, receiving, and otherwise obtaining information from all relevant sources.
• Keeping up-to-date technically and applying new knowledge to your job