Junric Arcilla

• Assess whether the received information is sufficient to tender
• Establish the project details including project role, duration and scope of work
• Highlight relevant information and areas of concern
• Complete 'Commissioning RFP Review and PQ request Independently'
• Edit draft proposal documents
• Complete draft deployment schedule
• Draft proposals, coordinate proposals internally and externally, and compile final proposals for submission.
• Responsible for the coordination of bids with the Heads of Divisions.
• Pricing of standard bids.
• Review RFP documents and tender clarifications independently and inform the team of any changes due to clarifications received.
• Mentor other bid coordinators.
• Manage and ensure project data sheets and CVs are up to date.
• Manage and ensure proposal templates are up to date.
• Management and organization of proposal folders.
• Ensure that all documents received and submitted to the client, including proposal document, revision to proposal document, clarifications, responses to clarifications, BAFO documentation, resource schedules as well as email correspondences are properly filed in the server.
• Prepare Pre-Qualification documents and seek input from Heads of Divisions if required.
• Review of proposal/prequalification drafts prepared by other bid coordinator(s) when needed.
• Ensure that all proposals, including revisions to the proposal submitted, are recorded in NetSuite in a timely manner.
• Identify areas of improvement in the proposal process.
• Lead and coordinate monthly bids team meeting.
• Issue IMS email (handover of bid information to the internal teams) for project awards.
• Save all files in the correct location on Google Drive for review and ensure Head of division is aware and has sufficient time to finalize before submitting to Bids team
• Track submitted bids and update records on 'Cx BD tracker'
• Assist with presentation preparation for submitted bids
• Entering data, maintaining databases, and keeping records
• Typing, formatting, and editing reports, documents and presentations
• Liaising with internal departments including Bids and Operations

Receiving all the incoming documents from the contractor
•Maintaining and tracking of all the incoming/outgoing submittals
and correspondence •Preparing correspondence letter and
replying as well if needed.
• Submission of commented submittals (drawings, material
submittal, technical submittal and etc.) to main contractor
•Circulation of documents to concerned Project Engineers
•Carryout functions related to project documents receiving and
transmittal, safekeeping and maintenance of project documents
•Continuous Monitoring of filling system in professional way to
ensure correct filling •Preparing all types of Submittals &
inspection reports to main contractor •Provide administrative
and secretarial job for the team •Maintain an adequate inventory
of office supplies, toners/inks, and other office stationeries
available •Telephone attendance, Fax operation and emails,
arranging appointment.

Receiving all the incoming documents from the contractor
•Maintaining and tracking of all the incoming/outgoing submittals
and correspondence •Preparing correspondence letter and
replying as well if needed.
• Submission of commented submittals (drawings, material
submittal, technical submittal and etc.) to main contractor
•Circulation of documents to concerned Project Engineers
•Carryout functions related to project documents receiving and
Technical & Vocational
Courses:
TESDA (Technical Education
and Skills Development
Authority)
60 Hours Computer Literacy
Course
Building Wiring Electrician
Microsoft Unlimited Potential
Course
2006
transmittal, safekeeping and maintenance of project documents
•Continuous Monitoring of filling system in professional way to
ensure correct filling •Preparing all types of Submittals &
inspection reports to main contractor •Provide administrative
and secretarial job for the team •Maintain an adequate inventory
of office supplies, toners/inks, and other office stationeries
available •Telephone attendance, Fax operation and emails,
arranging appointment.

Transmitting all the Outgoing and Incoming documents from
Consultant & Subcontractors (Civil, MEP, Aluminum & etc.)
•Maintaining and Tracking of all the incoming/outgoing
submittals and correspondence.
• Creating internal and external memo.
• Creating correspondence letter and replying as well if needed.
• Generating Inspection Request as per instruction of Project
Manager and Project Engineers.
• Circulation of documents to concerned parties.
• Carryout functions related to project documents receiving and
transmittal, safekeeping and maintenance of project documents.
• Continuous Monitoring of filling system in professional way to
ensure correct filling.
• Submission of tracking report to Chief Operating Officer and
Project Manager on daily basis and weekly basis.
• Preparing all types of Submittals & inspection reports to
consultant.
• Telephone attendance, Fax operation, arranging appointments.

Structured projects documents and data.
• Prepare delivery documentation for every project efficiently.
• Arrange and organizing documents competently.
• Communicate and expedite documents (such as manual,
certificates and reports) from the supplier professionally.
• Multi-tasking (preparing reports, professional presentations,
written correspondence and wide range of office tasks).
• Compose and distribute inter-departmental memorandums (e-
mail, documentary and voice) ensuring timely delivery and
receipt of important information while at the time maintaining
confidentiality.

Interview and accept locals
• Prepare and review time sheet, payroll and distribution of salaries
• Conduct orientation on rules and regulation implemented by
the company as well as rules inside US Military base to newly hired
locals
• Track employees' records and files
• Compose and distribute inter-departmental memorandums (e-
mail, documentary and voice) ensuring timely delivery and receipt
of important information while at the time maintaining
confidentiality.