Kaila Mae Tan

• Responsible for the day-to-day sales audit of ALBERTO and OFFICINE (GEOX, MOLECCA,
PICADILLY) branches
• Ensure completeness and prompt posting of cash sales - properly deposited on time and
supported by validated bank deposit slips.
• Investigated and resolved discrepancies in financial records.
• Prepared and submited SAWT (Summary Alpha list of Withholding Tax) to external
accountants.
• Managed store employee clearance monitoring, ensuring no pending accountabilities in the
AR and Sales Audit departments.
• Collaborated with other departments to ensure accurate and complete records, keeping
accounts receivable ledgers and journals up to date.
• Generated internal reports and financial statements.
• Contacts and inform banks of customer payment related concerns and fix them. (Disputes,
returns, refunds, unpaid, etc., )
• Bank reconciliation and Journal Entry.
• Compiling daily audit for monthly deadlines of Certified Monthly Sales Reports (CMSR) of all
branches of ALBERTO and OFFICINE stores to be submited to their respective Malls or
locations admin to be subjected for rent.
• Conducted an audit of sales on online platforms or e-commerce (Shopee and JNT) to verify
whether we have been paid or not
• Verifying customer payments through the online platform to confirm receipt.
• Preparing the monthly sales report, and performing reconciliation using the platforms
allocator or SOA (statement of account)
• Processed cash fund requests at least two weeks prior to store openings to ensure timely
availability of operational funds.
• Validated target and net sales data to assess store incentive qualification and ensure accurate
incentive distribution.
• Processed cash card requests for store personnel, ensuring accurate documentation and timely
issuance.

• Technical support related to hardware and software or network
• Troubleshooting of malfunction computers and printers
• Managing and storing data using computers
• Document support and operation processes.

• Update Daily sales report by communicating with the district managers after it has been sent
to the owner.
• Preparing weekly and monthly sales reports to ensure sales stability and sending them to the
executives.
• Projecting sales per tender, analyzing sales per channel, allocating resources, and
communicating with other teams.
• Preparing a report on the daily commited sales targets of supermarkets and department
stores, comparing them with last years performance to assess whether sales have increased
or decreased.
• preparing an OPEX (operating expenses) report by collecting data from various departments
associated with it.
• Projecting monthly sales report (PMSR) for the entire month, including key metrics such as
total sales of supermarkets and department stores, performance compared to targets, trends,
and insights.
• Reporting the certified monthly sales report (CMSR), which includes the stores (supermarket
and department store) sales performance for the month, is submited to management.
• Developing the annual supplies budget for the next year through coordination with various
department.
• Committed to achieving target sales for internal sales channels by comparing sales with the
previous year.
• Analyzed sales performance compared to last years figures using historical data.

Job / duties and responsibilities:
• Managed accounts receivable, ensuring accurate processing of customer payments, invoicing,
and collections.
• Reconciled all bank accounts by matching bank statements with internal records and resolving
discrepancies.
• Processed Official Receipts (OR) for payments from various banks, ensuring accurate
transaction documentation in Oracle.
• Utilized Oracle financial software for tracking payments, updating the general ledger, and
generating reports.
• Monitored overdue accounts and initiated collections, processed credit memos, debit memos
and performed adjustments.
• Assisted with end-of-month and year-end closing and audit preparation.
• Maintained compliance with accounting standards and company policies.
• Entering a Journal Voucher (JV) and FC (Finance Charge) to record financial transactions in the
accounting system serves as proof of adjustments, corrections, or transactions that do not
directly relate to day-to-day activities.
• Downloading SL, GL, and AR proof lists, as well as FSG reports through Oracle and MMS to
check if all sales are posted.

• Reviewing of accounts to ensure that discrepancies are identified and monitor how many are
still deficient or missing.
• Handling record and tracking the different variant of leaves that are sorted within the
company.
• Provide support in the preparation for the target amount for the release of the item.