Administrative Officer
Intec FZCO
Total des années d'expérience :9 years, 6 Mois
Maintaining and developing an in-house administration system.
Coordinating business events and travel requirements for senior managers.
Organized Managerial and Staff meetings; prepare and distribute minutes of meeting.
Handling international inquiries and the complete cycle of Import and Exports of the company materials.
Cooperates with management personnel in formulating administrative and operational policies and procedures.
Follow-up of Accounts Receivables/ Payables.
Ensuring office expenditure is maintained within budgeted levels.
Manage customer relationship. Confer with potential customers regarding product needs and advise customers on types of product to purchase and resolve customer complaints regarding sales and service.
Offer administrative support to the accounting department which includes preparing Purchase & Sales Invoice. Review monthly/Annual closing activities and ensure timely submission of monthly/ Annual Report, providing Flash profit forecast and regarding Expense, revenues regular reporting to management requirements.
Maintaining and developing an in-house administration system.
Coordinating business events and travel requirements for senior managers.
Organized Managerial and Staff meetings; prepare and distribute minutes of meeting.
Handling international inquiries and the complete cycle of Import and Exports of the company materials.
Cooperates with management personnel in formulating administrative and operational policies and procedures.
Follow-up of Accounts Receivables/ Payables.
Ensuring office expenditure is maintained within budgeted levels.
Manage customer relationship. Confer with potential customers regarding product needs and advise customers on types of product to purchase and resolve customer complaints regarding sales and service.
Offer administrative support to the accounting department which includes preparing Purchase & Sales Invoice. Review monthly/Annual closing activities and ensure timely submission of monthly/ Annual Report, providing Flash profit forecast and regarding Expense, revenues regular reporting to management requirements.
Constantly monitor and maintain books of accounts (GL, AP, AR, Intercompany reconcile and other sub ledgers) accurately so as to reflect true and fair view of the performance reports.
Preparing monthly business review reports, KPI’s for management to discuss with operations and to take action and analysis for brand cost KPIs preparing MIS reports to management.
Validating financial transactions by auditing documents.
Follow-up of Accounts payables/receivables and preparing monthly financial reports.
Co-ordinate with Sales team & attending monthly meeting accounts resolve issues
Reconciling supplier SOA’s and ensuring that the payment of invoices is completed within a timely manner and in accordance with payment terms.
Handling Intercompany funds transfer in line with management requirement and reconciling intercompany transactions on regular basis.
Negotiating financing and credit lines with financial institutions and Banks.
Facilitate the GM's calendar to arrange appointments, meeting and conferences.
Direct reporting to the Managing Director.
Screening calls and other secretarial and general administration works.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters and documents)
Controlling the filing system of the General Manager. Receiving and preparing all legal documents,
i.e.: Sales Contract, lease agreements and deeds as needed to/from Director.
Handle confidential documents and ensuring they remain secure & safe.
Corresponding with clients, agents, banks, insurance companies, etc.
Administered online banking functions and maintaining petty cash.
Performed Accounts payable functions for construction expenses.
Managed vendor accounts, generating weekly on demand cheques.
Maintain employee file records up-to-date by handling changes in employee status in timely manner.
Coordinated to Preparation of Master database for (WPS) monthly payroll operations for above 400 employees.
Assist with employee relations, holidays, working hours, disciplines and regulations.