Mohammed Faizal

• Organizing, managing, and ensuring the integrity of documents.
• Responsible for overseeing the creation, receipt, organization, storage, and retrieval of documents
• Receiving, Recording and Returning of Shop Drawings, As-Built Drawings, SCAR, Material Submittals,
Request for Information (RFIs), Inspection Request, Method Statements, ITP, MNP, HSE Observations,
Safety Enforcement Notices, Various Reports, Technical Submittals etc.
• File documents in physical and digital records and ensure appropriate storage and Retrieve files as
requested by employees and clients.
• Ensure adherence to established operating procedures during documents submission.
• Maintaining/daily updating electronic records of the same using EDMS. (Electronic Document Management
Systems)
• Uploading submission to KAHRAMAA and other stakeholders.
• Uploading of various documents in APMS/CTS for the Client instruction and requirements.
• Downloading and circulating the documents from the Client, Contractor, Design Consultant, Stakeholders
and other Departments.
• Uploading of all Submittals Comments Response Sheet (DRCS) through by e-mail or APMS to the
Contractor.
• Organized Filling of Drawings, Material Submittals, Forms, Method of Statements, Technical Submittals
and Inspection Requests etc.... in compliance with Company QA/QC standards.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• To ensure the documents are accessible, up-to-date, and compliant with relevant standards and
regulations.
• To liaise with and distribute project related information with all levels of the project team and potentially
external stakeholders.
• Maintain confidentiality around sensitive documentation.
• Facilitate submission of all documents to respective departments.
• Scrupulously evaluate and validate all documents to enable document control.
• Implement submission of all documents within time and quality parameters.
• Manage the flow of documentation within the organization.
• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in
system.
• Use Document Management for everyday operations, maintenance and quality control.
• Establishing, monitoring and updating of the Project Distribution Matrix.
• Transmit comments to the Contractor within the contractual Review Cycle.
• File and maintain the latest revision status of Documents/Drawings in Master File.
• Assigned to forward or upload the Non-Conformance Reports (NCR), Corrective Action Request (CAR) to
the contractor and or from the ASHGHAL (PWA) and ensure to update the registers.
• Distributing Hard/Soft Copies of documents to the departments concerned for their action and information.
• Coordinate all printing requests through the Executive Document Control Group.
• Electronic scanning of documents for distribution and uploading via. the internet-based document system.
• Giving supports to company Commercial & QS Team works.
• Manage office cash (petty cash) and reimbursements.

• Receiving, Recording and Returning of Shop Drawings, Material Submittals, Request for Information
(RFIs), Inspection Request, Method of Statements, Technical Submittals etc.
• Responsible for receiving/distributing project documents using the Clients database system such as
FCTS, SharePoint, and Documentum.
• Organize and review project documents with the engineering team and monitor quality, accessibility,
traceability, and accuracy of documents.
• Recording and transmitting all incoming and outgoing correspondence, drawings, specifications,
receipt of documents, minutes of meetings and other project documentation and filing accordingly.
• Organized Filling of Drawings, Material Submittals, Forms, Method of Statements, Technical
Submittals and Inspection Requests etc.... in compliance with Company QA/QC standards.
• Maintain an organized system for storing and retrieving project documents
• Ensure all project documents are accurately labeled, indexed, and archived.
• Regularly update document management procedures to enhance efficiency.
• Monitor the lifecycle of project documents from creation to archiving.
• Track document revisions, approvals, and distributions accurately.
• Generate reports on document status and progress as required.
• Enforce standards to promote uniformity and ease of access across project documentation.
• Maintain an efficient system for archiving project documents according to retention policies.
• Ensure easy retrieval of archived documents as needed for reference or audit purposes.
• Control the number of documents, managing filing and sorting to facilitate easy retrieval, and archiving
documents (hard/electronic copy).
• Handling correspondences including typing letters, maintaining uniformity in letters, recording and
distributing.
• Process and keep records of incoming and outgoing Technical & Non-technical documents. (Logs, soft
and hard copies of Shop drawings, Material Approval Requests, Samples, Letters, Site Instructions,
Reports, RFI etc.)
• Performs electronic file backup and to ensure proper storage of document classification, sorting, filing
and proper archiving.
• Contribute to the safety procedures and their implementation as part of the project team.
• Provide back-up support for general administrative requirements such as submissions and reports.
• Support the Commercial and Project Controls Team Leaders to provide monthly reporting information
and data as required.
• Attend Health, Safety and Environment Training sessions.
• Handling of site Petty Cash and communicating of site rental vehicle company representatives.
• Maintain attendance records and liaise with HR on the staff request for leave and time sheets.

PROJECT DOCUMENT CONTROLLER FOR HIGH RAISED BUILDING PROJECTS (UNITED ARAB EMIRATES)

PROJECT DOCUMENT CONTROLLER