Flying Supply chain Team Leader
MEDECINS SANS FRONTIERES (MSF)
Total des années d'expérience :26 years, 3 Mois
• Develop procurement strategies in alignment with mission strategic goals and MSF generic goals for medical, non-medical and services
• Provide direct support to field projects on procurement of medical & non-medical items
• Participate in the recruitment & assessment process of the teams involved in supply chain
• Collaborate with Log Cos & Supply Cos, of other OCs in country and HQ in order to help mission achieving their procurement & supply needs
• All daily user data (PO, local and international, IO Freight, Transportation ect) to be shared with clients regularly & Prioritize data quality throughout the mission
• Ensures a smooth-running supply administration and the respect of the implemented supply procedures
• Planning and supervising the mission importation activities to ensure an efficient running of the importation, clearance and transportation processes of medical and non-medical goods.
• Develop network both internal and external (suppliers, Intersectional collaborations, third-party logistics (3PL), NGOs.)
• Make sure that supply chain follow global MSF supply chain policies, SOPs and guidelines are implemented and followed by using the right tools.
• Perform and initiate market analysis, suppler selection, negotiation, contract management, risk management and supplier performance for procurement services.
• Ensure transparent communication with finance & Logistics Co-ordinations for tenders.
• Provide input and constructive feedback to HQ concerning the procurement toolkit (what part is useful for the mission, what can be improved?)
• Arrange and plan a local market assessment for non-medical items in collaboration with Logistics Coordination / Hr Coordination and Logistics Purchaser.
• Draft a guideline/SOP for the procurement of services (elaboration of procurement methods, practices and collaboration with other departments).
• Make sure to follow all in country and global IRC procurement policies, SOPs and procedures are implemented and followed
• Managing International procurement including and not limited to Cash Transfer Procurement, pharmaceutical procurement including RFP, MPA, POs and delivery
• Follow up with logistics division according to shipments, assets & fleet management Inventory, transportation, vehicle rental, cross boarding and customs clearance.
• Initiate system weekly and monthly reports for procurement patterns like PR, PO, spending according to PMAs/MSAs
• Responsible for creation and managing of list of trackers like contract tracker, payments tracker and PR log sheet.
• Updating Supplier list and procurement plan with programs and make analysis according to categories, time, cost and grants.
• Responsible for Due Diligence checks (supplier references, site visits, historical data, and anti-terrorism compliance) for frequently used and Contracted Suppliers.
• Manage Contracted Suppliers in terms of quality, delivery time, and value for money, etc.
• Develop procurement strategic vision consistent with programs strategic goals in order to feed the supply regional and local levels
• Manage the procurement & contract for TATWEER/SGS project funded by DIFD/EU & Canada inside Syria
• Evaluate costs effectiveness and provide support in negotiating agreements, based on IRD guidelines and donor rules and regulations.
• Provide orientation and training on procurement procedures and guides staff during the process as required.
• Ensure that purchases are based on enough quotations and competitive bidding.
• Ensure that proper segregation of purchasing & contracting responsibilities is in place in Amman and inside Syria.
• Initiate weekly and reports for procurements pending according to PMAs/MSAs
• Provides support and advice on and assistance in procurement of new supplies, equipment for the projects, and provision information on best options in local and international markets.
• Ensure timely provision of goods and services for the country program.
• Review quotations, contracts, bids and Prepare and reviewing tender documentation.
• Liaise and negotiate prices with suppliers when appropriate
supplies, equipment for the projects, and provision information on best options in local and international markets.
•Ensure timely provision of goods and services for the country program.
•Review quotations, contracts, bids and Prepare and reviewing tender documentation.
•Liaise and negotiate prices with suppliers when appropriate January 2015 - March 2017 - Director of General Supplies Middle East University, Amman, Jordan Main Job Duties:
•Managing Warehouses not including & limited to (maintenance, stationary, public relation, clothes, mechanical), consumables including receiving, issuing and inventory control (S.S, Min/Max).
•Prepare & approve Bids, service contracts, proposals, RFQ's, PR's, ( PO's, blanket orders and agreements) .
•Managing IT purchase including IT maintenance contract services, computers consumables, software and hardware purchase.
•Managing Maintenance purchase including building materials, electrical, mechanical, steel & wooden works, AC, …etc.
•Oversee the negotiation with all suppliers/vendors and review their contracts' terms, conditions and bids and ensure all contracts are conducted in compliance with policies.
•Analysis of biding, Sourcing, evaluating, selecting & categorizing all products & suppliers Performing periodic reports analysis on purchasing values and budget consumption.
•Perform pity cash purchase for emergency and small valise's requests
•Cost efective analysis for all procurement categories
• Managing the purchase & administrative services, logistics of all items for more than 1000 pharmacies Kingdom wide of Al-Nahdi Medical group including all kind of:
• Capex, administrative services, Information Technology, marketing & packaging materials, consumables., facilities management, events management, security& cleaning management.
• Review and approve administrative contracts, bids, proposals, RFQ's, PR's, P.O's, negotiation and vendor agreements, price, and acceptability of items to specifications, evaluation for goods & services that will assist the organization in achieving it's revenue & profit commitments.
• Formulating procedures, KPI's & objectives, estimated budget
• Managing IT purchase including IT maintenance contract services, computers, consumables, software and hardware purchase, inks, laptops …etc.
• Analysis of market, product & suppliers through statistical reports on Procurement & analysis reporting parameter
• Provides leadership and guidance to the team members within the Procurement, administration and support services function & leads the development of common supply chain processes, standards, guidelines and policy compliance requirements.
• Monitor performance reports of the Corporate Procurement Department to continuously and improve the efficiency and effectiveness of all processes
• Oversee the negotiation with all suppliers/vendors and review their contracts’ terms,
• Conditions and bids and ensure all contracts are conducted in compliance with policies.
• Department’s personnel and ensure that proper trainings are being arranged
• Managing a corporate purchase activities through professional procurement & inventory control system of (fixed asset, contracts, consumables, real state…etc) for the group on corporate level and Manufacturing purchase:
-(raw materials, spare parts, consumables, accumulative materials, machines, tools….etc.) for three factories
1-(Arabian Plastic Plant, -plastic resins, master batch, inks...etc.)
2-(Arabian Battery Plant, -pure & antimonial lead, chemicals, ....etc.)
3-(Salama oil & chemical Plant, -basic oil, lithium, packaging...etc.).
• Formulating and implementing corporate strategies specializing in procurement of fixed assets, consumables, raw materials, spare parts and contracts of services for each sector.
• Using material management techniques of EOQ, MRP, programs for material analysis & planning and inventory control.
• Achieving cost saving analysis plan through strategic business plan by on going sourcing, hard negotiations, categorizing all products & evaluation of vendors, rebuilding our stock level based ROP and SS to be adapted in MPR program in order to reach JIT delivery.
• Draws up master schedule to establish sequence and lead time of each item to meet shipping dates according to sales forecasts or customer orders through plan order commitments and timetables for shipping lines lead time, specific programs, using sales forecasts and firmed order.
• Managing, supervising & administrating all type of procurement for 26th branch kingdom wide including Capex, administrative services, Information Technology, marketing & packaging materials, consumables., facilities, security& cleaning services, construction, agreements at El-Ajou Group
Formulating policies & objectives for the purchasing Dept.
• Proposing long, medium & short-term strategies to manage activities
• Prepare & approve Bids, service contracts, proposals, RFQ's, PR's, ( PO’s, blanket orders and agreements)
• Analysis the process of purchasing issues, categorizing & evaluating suppliers, negotiations taking into consideration quality assurance & cost effectiveness
• Capex, administrative services, Information Technology, marketing & packaging materials, consumables., facilities management, events management, security& cleaning management.
• Managing logistics & supply chain process (importing, inventory control, materials management, transportation…etc) to ensure that all supply chain requirement are fulfilled.
• Supervising all contacts, correspondences, negotiations with local & International suppliers
• Administrating all duties for (Air, Sea) freight shipping, transportation and insurance procedures
• Supervising International logistics & purchasing section and follow up on clearance and stock’s division
• Participating in formulating objectives, balance sheet, estimated budget
• Sourcing, selecting, analysis & categorizing all new products and foreign suppliers
• Draws up master schedule to establish sequence and lead time of each item to meet shipping dates according to sales forecasts or customer orders through plan order commitments and timetables for shipping lines lead time, specific programs, using sales forecasts and firmed orders.
• Control all warehouse operations including delivery routes and efficiency.
• Develop studies concerning the lead time, shipments and stock levels
• Recruit, train and manage a team of supply chain staff
• Monitor the shipment flow to make sure that the shipments are cleared on time.
• Make sure optimum inventory level where supply meets the demand.
• Responsible to reduce the Logistic and Operational Cost.
• Handling the manpower planning process as per the developed budgets and plans.
• look at ways to improve supply chain networks