Operations Supervisor / Dep. Manager
International beverage consultancy
Total years of experience :10 years, 4 Months
• Data analysis, records management, and overarching operations to meet deadlines and requirements.
• Overseeing all facets of projects from inception through execution, identifying and securing necessary resources,
equipment, and staff to meet project deadline and budgetary requirements.
• Leading, supervising, developing and training the operations team.
• Monitoring the local and multinational engineers/technicians.
• Overseeing flight tickets, hotels reservation and workplan schedules in more than twenty countries.
• Creating and monitoring all the needed reports to track team movements.
• Overseeing preparation of visa applications and making sure the legal documents for the team are sufficient and
valid.
• Being on-call 24\7 for the safety of engineering team.
• Monitoring all the projects by analyzing the actual timeline progress with the plan to avoid any extra cost.
• Communicating with clients, travel agents and embassies in order to build strong relations to facilitate the work
and mobility of the team.
• Occasionally travelling with the team for quality control and to assist clients in any requests, issues and get the
feedback.
• Submitting the team timesheets and travel cost sheets for the finance department.
• Making sure the team are abiding by the regulations and rules of the countries they are dispatched to.
• Communicate and aid the company departments with all necessary data.
• Seek and search for contacts in food and beverage importers to .
• Communicate with customers and importers worldwide via e-mail, phone call and social media platforms.
• Prepare quotations and the necessary data such as quality analysis & specification sheets.
• Provide the customer with the documents needed to receive the products.
• Set up meeting for pricing/rates negotiations to perform the deals
• Follow up with customers and clients in order to provide us with the down payment or draft of L/C.
• Held monthly meetings with charters for the SOA reconciliation.
• Supervise & aid the accounting staff on their tasks on daily basis.
• Interview local accountants and train them on CTI accounting system (Danaos).
• Calculate, prepare voyage summaries and update upper management about CTI vessels profit margin.
• Resolve accounting discrepancies.
• Make calculations for each vessel Dry-dock and making the amortization entries.
• Pay the vessels masters from time to time in order to check the accounting procedures & to train staff on the
required computerized system.
• Check all the DA’s invoices for each vessel & and each voyage.
• Prepare the inventory for vessels spare parts and its equipment.
• Follow up with tax authority according to the Indonesian tax regulations.
• Prepare all the necessary data for accounting department head.
• Prepare documentation required for the end of financial and annual audit, including the primary review of auditor
output.
• Monitor and check banking accounts and balances including monthly bank account reconciliations and cash
flow management.
• Registration of claim transfers and payments of Greek agents & suppliers.
• Prepare expense, payroll entries and invoices for Greece office, crew and vessels accounts.
• Create voyage calculations for each vessel and voyage including bunker (fuel) consumption.
• Issue revenue invoices for charters and CTI freight vessels.
• Issue management revenue invoices for other vessel owners that Sekur Holding manages.
• Communicate with vessel masters & chief officers to audit and check payroll.
• Check and record the insurance policies.
• Follow up the refundable Greek tax (VAT) for each spare part as per Greece tax regulations.
• Record the administration expenses for Greece office.
• Make the necessary asset depreciation calculations & entries for the vessels and office equipment.
• Interview and train two local fresh graduate accountants.
• Reporting to Finance Manager and updating him on all required information on daily basis when required.
• Record the accounting entries regarding vessels spare parts & bunker invoices.
• Record vessels crew payroll & review master cash book monthly.
• Record payments & transfers of vessels suppliers and agents.
• Prepare monthly Bank reconciliations for vessels bank accounts.
• Interact with internal and external auditors to complete audits.
• Update system currency ratios on daily basis