Secretarial
Repton School
Total years of experience :19 years, 6 Months
- Carrying out specific instructional duties by the Deputy Head and Head of Departments
- Running errands for both academic and administrative staff
- Preparing instructional materials and creating/ setting-up display boards
- Updating, arranging and filing students’ documents and records including data entry into the online database of the school
- Assisting in the preparation of events and activities of the Senior School Department
- Responding to phone calls and transfer messages to the persons concerned
- Arranging appointments for the Music Department’s meeting with parents
- Invigilating entrance examinations for prospective students
- Maintaining appropriate ethical behavior and confidentiality of student information
- Reporting with the Project Manager and Superintendents providing assistance for the smooth operation of 15 tugboat vessels
- Coordinating with the company PRO with regard to application of seaman documents for visa applications and medical purposes
- Coordinating with shipping agents for the application of seamen cards and request for clearances
- Responsible for arranging transport and hotel bookings for crew and members of staff
- Maintaining and monitoring a computerized system for seamen’ documents and records
- Arranging hospital/dental appointments for crewmembers when needed
- Responding to correspondences and queries regarding crew matters
- Performing office receptionist duties by welcoming and directing visitors.
- Performing basic office duties such as answering telephone calls and queries, distributing courier mails to concerned personnel, coordinating common office operations including fax transmissions, photocopying, and running errands for the department
- Assisting with the Accounts Department in the preparation/typing of invoices
- Maintaining adequate office and kitchen supplies
- Answering telephone calls, welcoming and directing visitors/guests
- Filing, sorting documents and letters, photocopying
- Registering private company unions and associations within the region
- Handling of the office library
- Assisting in the conduct of trainings and seminars
- Assisting in the conduct of Certification Elections
- Carrying out other activities through official travel, as deemed necessary by the Division Chie
Licensed Teacher