Executive Secretary
Al Tamimi
Total years of experience :25 years, 5 Months
I am the legal secretary/assistant to the Head of Banking & Financing team and have responsibility for organising their agenda and travel in addition to secretarial support. I also acted as secretary for a number of the other fee earners.
Fast and accurate copy and digital audio typing speed to include digital and manual dictation;
Strong communication and organisational skills;
Ability to prioritise and work to deadlines;
Preparing legal documentation such as contracts and legal reports including tracking changes and preparing comparisons using Delta-View as required;
Typing reports, presentations, letters and memos copy and formatting in a timely manner ensuring that all documents are a uniform layout;
Correct requirements for opening and closing files;
Billing procedures;
Maintaining effective administration systems within the office, \[Thompson Reuters Elite\] which is a financial management, client & matter management, and risk Collaborator system;
January 2008 to January 2014 - Executive Secretary/ Personal Assistant to Resident Managing Partner, Trowers & Hamlins, Cairo: Trowers & Hamlins is an English law firm that acts in a wide range of business sectors, including infrastructure projects, banking and capital markets transactions, mergers and acquisitions, oil and gas, corporate and IT law. I am the personal assistant to the Resident Managing Partner and have responsibility for organising her agenda and travel in addition to secretarial support. I also act as secretary for a number of the other fee earners.
Detailed Tasks Assigned: • preparing legal documentation such as contracts and legal reports including tracking changes and preparing comparisons using Delta-View as required;
• secretarial and administration duties to include digital dictation and copy-typing of correspondence;
• filing and opening/closing of files;
• diary management, booking meetings and arranging appointments;
• liaising with clients on the telephone, providing assistance to queries;
• maintaining effective administration systems within the office; and • assisting with compliance with Lexcel requirements (Lexcel is a quality assurance system for law firms and includes compliance with anti-money laundering regulations)
Reason for leaving: Redundancy
1999 to 2007 - Secretary, QBE Insurance, London \[Insurance Underwriters\]: Detailed Tasks Assigned: • secretarial support to the Portfolio Manager and team of 25;
• maintain and update the diary on a daily basis;
• arranging external and internal meetings, organising travel arrangements;
• collate and compile monthly expenses;
• collate and produce monthly reports on the activities of the division;
• produce policy documentation;
• digital dictation and copy typing of correspondence, documents and file notes; and • sending of faxes and other general office administration tasks.
1993 to 1999 - AUA Insurance, London \[Insurance Commercial Underwriters\]:
Detailed Tasks Assigned: • secretarial support to the Senior Underwriter and team;
• arranging travel arrangements;
• maintaining the diary system;
• prepare meeting agendas as appropriate;
• liaise with Brokers in a professional manner;
• preparation and amendment of long documents; and • sending of faxes and other general office administration tasks.
1990 to 1993 - Thomas Miller Marine Insurance \[Insurance Brokers\]
Detailed Tasks Assigned:
Administration support to a team of Brokers scanning Marine wreckage surveys and logging them onto the system.
1965 - 1972 Mortlake Girls Secondary School, London. (3 O'Levels)
1973 - 1975 (East London Polytechnic) Secretarial & Business Studies RSA Typing/Audio (Distinction) Business Studies (Grade A Pass)