Personal Assistant to the Head of Marketing and Communication MEA
Siemens LLC
مجموع سنوات الخبرة :20 years, 8 أشهر
• Assisting and coordinating the Head in all MS office Software's required for the day to day business.
• Arranging/coordinating business trips, and transportation.
•Preparation of travel expenses, airway bills, cash flow.
• Coordination of PO preparations and payments of suppliers.
• Assisting and coordinating for all upcoming exhibitions, special events and internal Siemens workshops.
• Distribution of all incoming fees, in coordination with office assistants, like proper filing.
• Preparing daily agenda and to do lists and coordinate weekly and monthly appointments.
• Daily check and clean up of the managers inbox, as well as answering certain emails on behalf of him.
• Distributing work tasks to the team in case of the managers absence to keep te workflow going smooth
• Coordinate and track personal expenses of the Manager.
• Manage all incoming and outgoing correspondence by phone, email and fax.
• Assisting and coordinating the General Manager in all MS office Software's required for the day to day business.
• Arranging/coordinating business trips, and transportation.
• Preparation of travel expenses, airway bills, cash flow.
• ATP, Philos as well as MTD tool management - consolidation, preparation, and follow ups with respective Siemens teams and sector members.
• Assisting and coordinating for all upcoming exhibitions, special events and internal Siemens workshops.
• Distribution of all incoming fees, in coordination with office assistants, like proper filing.
• Preparing daily agenda and to do lists and coordinate weekly and monthly appointments.
• Coordinate and track personal expenses of the General Manager.
• Manage all incoming and outgoing correspondence by phone, email and fax
• Supporting Management in organizing and booking Hotel and Conference Rooms
• Arranging “give aways“
• Preparing guest list and agenda
• Providing customer service for guests, during the conference
• Liaising between the hotel staff and the organization team
• Research for performers/speakers for conferences and events
• Duties and Responsibilities
• Preparing generates routine correspondence, letters, memoranda, forms, reports & other documents.
• Maintaining appropriate files; routes mail & documents
• Preparing Purchase Orders, Invoices, Quotations, Expense Reports, Salary Summary Reports
• Negotiating prices for purchase and delivery
• Managing Petty Cash & submit Monthly Petty Cash Statements
• Handling incoming calls of suppliers and customers, taking messages and directs calls to appropriate personnel.
• Return calls & performs general reception administrative duties
- Administration and assisting the project manager of the firm
- Processing the department e-mails, calendar and correspondences
- Translating letters and documentations about the product both German to English
- Preparing the product customer presentation using the MS PowerPoint.
- Prepare the sales report and performance report to the department using the MS Excel.
- Organize the business trips and meetings for my department.
- Customer services and sales representative
- Holding the cash flow for the branch
- Monitoring the delivery of the good and supervising the warehouse.
- Analyzing the customer complaints and surveys and communicate it to the management.
internship in "B2B Technology" : July- August 2006