TIME KEEPER
Leighton contracting
Total years of experience :2 years, 7 Months
Record hours worked daily.
•Record or cancel meal break.
•Verify time record is filled out correctly in its entirety.
•Verify name and employee ID (if on paper).
•Submit and Approve their time record by the specified due date.
Job Responsibilities:-
•Monitor employees’ attendance at site in order to ensure accurate timekeeping records through ‘Time Attendance System’ a custom made attendance management application throughout the construction period at project site.
•Assist in payroll staff queries on wages computation in order to ensure that the employees’ wages are disbursed on time.
•Assist in preparation of daily, monthly, quarterly manpower reports in order to support manpower allocation on project sites.
•Monitor employee leaves and prepare leave status reports for accurate payroll system reports.
•Liaise with the Transport Department and / or Camp Department -catering units in order to equate transport and food requirements with the total manpower reporting on site.
•Administer the allocation of manpower in accordance with the approved manpower schedule and provide proper orientation / guidance to both construction and administrative staff per instruction of the Project Director / Project Managers.
•Coordinate and update weekly manpower requirements in order to submit accurate / approved and real time information to the HR & Administration Department for on time mobilization of resources.
•Ensure payroll details for staff / labour is sent on time for wage computation to Payroll Department.
•Administer employee and labour relations issues at the project site level and escalate matters to Employee Affairs Representative in HR Department as the need arise as per procedure with the objective of promoting a healthy and productive work environment.
•Assist the Project Director on matters concerning Camp Accommodation, Payroll, and Timesheets, issuance of Gate Pass, request / collection of NOC’s Contract Documents / Drawings, government permits and approvals and as maybe directed by the PD / PM.
•Administer the site orientation and safety induction of all manpower deployed on project.
•Organize the provision of transport services for employees and coordinate with plant department in order to facilitate the on time mobilization and demobilization of project / site staff, engineers and labour as per work roster
•Administer employee and labour request including medical needs and ensure local authorities’ obligations are met in order to avoid penalties.
•Ensure all employees in area of responsibility are accurately reporting time.
•Verify employee does not exceed FTE unless prior approval.
•Have knowledge of work performed.
•Verify time record is filled out correctly in its entirety.
•Verify home department (if on paper).
•Verify pay period end date.
•Verify cost centre and job code for hours submitted.
•Verify earnings type.
•Ensure employee has certified accuracy.
•Validate total hours for each pay period for each earnings type.
•Approve or reject time record in a timely manner.
•Submit time record approved by deadline.
•Completed paper timesheet should be retained by approver and never returned back to the employee. The approver is the person responsible for submitting the timesheet to the appropriate location (HR Express and HR Processing.
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