Executive Assistant To Chairman
Confidential Co.
مجموع سنوات الخبرة :29 years, 6 أشهر
As an Executive Assistant to Chairman I perform the following tasks:
1.Routine Secretarial Personal Assistance to the Chairman.
2.Managing appointment calendars, scheduling meetings and conferences.
3.Responsible for extensive, complex travel arrangements, schedules and reservations including the preparation of visa, travel itineraries and agendas.
4.Setting up and Maintaining the data shared between different companies, by filing and recording the information accordingly (as hard copies and electronic filing system)
5.Support Chairman using a variety of software packages such as word processing, spreadsheets, graphics and Microsoft Outlook to produce and distribute letters, memoranda and reports.
6.Organize the efficient day-to-day running of the office in line with needs and priorities.
7.Briefs the Chairman on matters of concern and secures information required for proper action on such matters.
8.Oversee all matters relating to the Chairman’s office and maintain highest level of confidentiality in regards to information in/out of the office.
9.Managing & Screening the Chairman’s calls, ascertaining of importance, and deal with a wide variety of enquiries.
10.Printing mails from 3 accounts, then analyzing and briefing for chairman review to take his comments and direction.
11.I performed a project to establish a bank of data for the company with CRM program, we could manage 7, 500 clients easily now.
12.Handling personal issues for chairman and his family.
I can describe my self in a few words: A mature professional who is presentable, creative, responsible, has strong organizational skills, and would enjoy working in a challenging fast and paced business environment.
with the following tasks:
1-Completes on time the assignments desired by the General Manager and understanding of priorities. Takes notes efficiently, writes well, organizes tasks and establishes priorities effectively, gives written notice of all Ex-com- managers meetings.
2-Complies with confidentiality requirements and understands the internal and external organizational relationships.
3-Gather appropriate information, format, and distribute to required operational timetable.
4-Provide prompt, accurate correspondences (internal external), graphs, spreadsheets, minutes of meeting and presentations as required by excellent use of Word, Excel, PowerPoint proficiency.
5-Manage associated internal and external relations to the benefit of the Company.
6-Prepare routine and general correspondences.
7-Plans and schedules for conferences /meetings/ travel plans for the GM with travel arrangements( air ticket booking, hotel reservation…etc).
8-Drafting business letters independently.
9-Maintain a confidential, efficient and effective filing system.
10-Provision of relevant information and effective linkages, contacts, as required.
11-Pro-active assist to the General Manager in his day to day activities through Using excellent time management and organisational skills ensure the smooth running of the General Managers office using Lotus Notes and other necessary office applications.
12-Manage the General Manager diary.
13-Handle and screen calls.
14- Always aware to follow up with the GM for any subject matters until finished.
15-Excellent communication with interpersonal skill - positive attitude.
16-Make decisions and solve problems.
17-Identify objects, actions and events.
18-Develop goals and strategies.
Executive Office Manager :
1-Translation & preparation of projects, faxes, bids, letters and offers.
2-Full of understanding and communicating with team work up and down successfully.
3-Typing Projects and all mentioned previously in both Arabic & English.
4-Flexibility of using PC, and required programs: (Word, Excel, Power point, Internet & Lotus Notes program).
5-Speed of typing 55 wpm for Arabic, 60 wpm, for English.
6-Preparing Prequalification of the Company, including updating projects, certificates, manpower, completed projects, and commercial certificates.
7-Make suitable reservations for business trips (booking tickets, reservation of hotels )
8-Use computer software to manage data, analyze numbers, and produce documents.
9-Train other staff in office policies and procedures. May also provide training in technology, such as computer software programs.
10-Write letters and memos.
11-Coordinate and direct office staff and services.
12-May work as part of a team to support several professional staff.
13-Organize and maintain office files, both paper and computer.
Alrayes Co. is specializes in car repair and maintenance, I worked as an accountant besides being office manager, because of coming to Saudi Arabia I left the Co.
here are tasks I used to perform :
1-Making relation with costumers through the co.
2-Extensive telephone liaison with colleagues and clients.
3-Filling using both files and the electronic methods.
4-Solving any emerged problems in maintenance division.
5-Issuing invoices and maintain budget.
6-Negotaite and purchase spare parts as per required.
7-Schedule for car delivery after maintenance and through.
8-Encourage the work staff, solving their problems when needed and suggest rewards or penalties.
I have studied English & Arabic Literature at Damascus University . My specialization was field of comparison literature between Arabic & English,
I passed a succesful translation course for seven continuous months in Syria with VG average in Syria since 2000.