Executive Assistant to CEO and Project Manager
noon express
Total years of experience :17 years, 10 Months
Worked in highly fast-paced E-commerce start-up.
• Build the CEO’s work-flow:
o Source and analyse information from Emails, industry developments, and meetings.
o Prioritize items, suggest, schedule accordingly and manage in reporting line.
o Safeguard confidentiality, provide support for CEO’s personal matters
• Strong ability to multi-task, work under pressure, with minimal or no guidance.
• Manage the two-way flow of information with members of the executive leadership team.
• Support and organize secretarial, administrative tasks, and, scheduling meetings, generate travel arrangements for the CEO, executive leadership team and vendors.
• Oversee the work of clerical and other administrative employees, including office equipment and Office re-designing.
• Follow up with cross-functional teams on critical projects and assigned deliverables.
• Communicate effectively to reflect the company’s best practices and ensuring high quality of deliverables, tasks and projects being completed and delivered on time.
• Clarify instructions within teams in accordance to CEO’s vision.
Corporate Accounts Management. To develop and grow client portfolio, and sales stream line. Inventive Payment solutions catering, introducing IT Solutions customised to large scale Industry as well as specialised clients. Negotiate business development potential partnerships. Identifying new clients and their needs.
Event planning & participation in Exhibition, increasing clientele database.
RFP filing and follow up.
Project management support.
Develop a clientele portfolio for Branding & Events: Below the Line Advertisement.
Support in Government Company Events Management.
Ensuring daily Operations over three companies run smoothly including launch of the third Company (TPH Cleaning Services).
Assessing and improving processes and procedures.
Successful problem solving
Cost control and elaborating budgets
Staff management and recruitment
HR duties including monitoring PRO
Financial reports analysis
Accounting duties
Sales team coaching and monitoring
Sales negotiating
Managing Vendors including SEO and website developers
Office relocation management, including liaising with government entities for licences and profession related authorizations.
Liaising with General Manager/company owner for forecast and developing and implementing growth strategies
Played in Youtube commercial
Attending clients for sales and leasing
Reaching out to owner for listing properties
Updating Masterkey data base
Gathering information and keeping up to date with Market and Laws
Reporting to Management
Manage financials and Vendors
Edith Reports for monthly meetings
File for Subsidies from the Region Governmental entity for Education.
Manage Building Improvement projects
Suggest and manage financial solutions for educational projects.
Manage all projects and school trips financial
Forecast yearly budget
Elaborate Tuition Pricing
Support head of school in her projects.
Overseeing daily Operations and Logistics
Managing staff
Analysing Adjusting & Editing fleet schedule and routes
Logistics analysis and adaptation to season and growth
Sales negotiation
Sales Team management
Elaboration of Logistics software developed in-house on Access by third party
Managing Call Center EMEA departement shift operations run smoothly and on target
Coaching Staff for quality service standard
Motivating staff
Handling calls
Editing Schedules
Staff evaluation and monthly and quarterly reports