كاثرين ان Corbal

April 2010- June 2012 Executive Secretary/Admin- Assistant/ Projects Secretary/ Receptionist

Internal Line Interior Design, LLC
Dubai, UAE

Job Role
• Operate telephone, switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
• Perform administrative support tasks such as proofreading, transcribing handwritten information and operating calculators or computers.
• Greet person entering offices, determine nature and purpose of visit and direct or escort them to specific destinations.
• Hear and resolve complaints from customers and public.
• File and maintain records.
• Capability to create a good filing and administration system
• Preparing Requisition statement
• Preparing Local Purchase Order & Quotations, Packing List
• Writing Vouchers
• Preparing official letters
• Preparing time cards for laborers and their salary preparation
• Preparing Delivery Report and Sales Report
• Arranging Deliveries
• Sending Domestic and International Couriers
• Price comparison Statement as per the Quotations.
• Checking emails and replying to inquiries with basis updated pricelist given by the salesperson.
• Schedule appointments, maintain and update appointment calendars.
• Analyze data to determine answers to questions from customers or members of the company.
• Keep a current record of staff members' whereabouts and availability.
• Collect, sort, distribute and prepare mail, messages and courier deliveries.
• Process and prepare memos, correspondence and other documents.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures and terminology.
• Preparation, submission and follow - up of documents, samples related to the project to main contractor /consultants for their approval. Routing/ distributing of documents as per company procedure.
• Filing/ Storing and data maintenance in such a manner that information should be available for all concerned persons at any time.
• Implement standard procedures for receiving, dispatching & filing of documents being handled in the section.
• Using computers and computer systems (including hardware and software) to program set up functions, enter data or process information.
• Organize and coordinate meetings, conferences, travel arrangements
• Maintain schedules, arrange and confirms appointments
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
• Responsible for posting job vacancies of the company at Gulf News.
• Responsible for airlines booking for the manager and all office staff.
• Performs other duties as requested and instructed by the MD from time to time.
• Prepares pre-qualification documents to qualify the company for tenders and regulatory bodies
• Prepares tender documents, proposals
• Set up and maintain filing systems
• Responsible for posting job vacancies of the company
• Responsible to call & send appointment letter to all applicants for interview.
• Prepare offer letter & Contract Agreement of newly hired employees.
• In-charge of ordering office & pantry supplies.
• Assists encoding / typing, filing and reproduction of all mechanical & electrical drawings produce in both section of electrical & mechanical works as required by engineers.
• Handle issues pertaining to printing of company's Letter Heads, Envelopes, Car Stickers & Business Cards for all concerned staffs.
• Typing out quotations & inquiries of various projects.
• Prepare local purchase order in the absence of purchaser.
• Responsible for designing new forms and improvement of existing forms.
• Responsible for sourcing competent, reliable and affordable courier company for the courier needs of the company.
• Maintain the record of reference number for all quotations, inquiries & other types of letters.

December 2007 - May 2008, CSA-Teller
Rizal Commercial Banking Corporation,
General Santos City, Philippines
Job Role
• Received cash and check deposits.
• Counted cash, examined checks, examined and validated deposit tickets and returned receipts to customers.
• Ensured regulatory requirements, such as the Anti-Money Laundering and Bank Secrecy Act, were adhered to.
• Processed transactions accurately and efficiently in accordance with established policies
• Completed over/short adjustments and sent totals to Operations head.
• Supplied other tellers with coin and currency as needed. Good knowledge of the various process happening in the bank environment Effective communication skills and inter-personal skills
• Received cash and checks from clients across the counter
• Issued cash and bankers checks to clients across the counter
• Balanced accounts at the end of the working day
• Provide education to customers about Bank products.
• Responsible for providing teller transaction efficiency and quality to customers.
• Processing of encashments/withdrawals within the authorized limit.
• Encoding of Forex transactions which include the sale, purchase and remittance of US dollar.
• Performing of call-back procedure to ensure that all transactions are properly posted in tellers terminal.

April 2006 - December 2007, Clearing Staff
Rizal Commercial Banking Corporation,
General Santos City, Philippines

Job Role
• Handles clearing of check transactions for the entire RCBC branch in South Cotabato Region.
• Posting payrolls
• Arranging and sorting of checks by their account number.
• Printing Reports of the check transactions of the entire day.
• Did various other duties as assigned and as needed.

August 2005 - January 2006, Accounting Staff/ Billing Clerk
Columbia Computers Davao Inc.
General Santos City Branch, Philippines

Job Role
• Handled various customer inquiries and provided assistance through phone wherever possible
• Informed clients in details related on their monthly dues.
• Carried out tasks related to client billing
• Processed monthly payments
• Responsible for sorting mail, filling and general office duties. Arrange all the invoices to match orders of purchase for input into computers. Addition of all the invoices to match check amounts.
• bank depositor
• Filling, light typing and other office activities