Administration Officer
Al Jaber Group
Total years of experience :9 years, 5 Months
" Recording all cash activity on a daily basis.
" Responsible for The returned cheques and redeposit them.
" Renew the maintenance contracts for the buildings.
" Raising accounts receivable invoices & preparing invoices for payment.
" Assisting in bank reconciliations.
" Managing filing systems.
" Writing letters and corresponding with clients.
" Accurately typing information into computer databases.
" Using office equipment such as photocopiers, fax machines etc.
" Liaising with legal departments, banks and auditors.
" Prepare court cases for closing by ensuring that all necessary court orders are entered and proceedings are completed accurately and on time.
" Maintain and process court case information.
1. Provide office support services in order to ensure efficiency and effectiveness
" Receive, direct and relay telephone messages and fax messages
" Direct guests to the appropriate staff member
" Sort out and deliver the mail, request for a courier etc
" Maintain the general filing system and file all correspondence
" Assist in the planning and preparation of meetings & conferences
" Maintain an adequate inventory of office supplies & monitor its use
" Respond to telephone & email inquiries
" Provide word-processing and secretarial support
" Coordinate the repair and maintenance of office equipment
" Assist with photocopying, booking binding etc
" Maintain an up to date contact list for internal as well as regular external contacts Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information.
" Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation;
" Serves customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status.
" Updates job knowledge by participating in educational opportunities.
" Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
" Updating Engage (MIS) and contacting parents accordingly.
" Supporting with daily bus duties.
2. Support the Headmaster and other staff
" Assist the various departments & other staff as requested
" Managing their daily meeting itineraries