Project Document Controller
AE7
Total years of experience :10 years, 6 Months
Exposure in Engineering design office, responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
Maintain and continual improvement of Document Control Management System as per ISO Standard.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Register, log, distribute, track, issue, maintain and control office and site project documents and drawings, correspondence, material submittals, shop drawings, RFI’s
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Identifying& sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.) as per ISO 9001:2008 Quality Management System, EDMS, QMS & ACONEX.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress. Assist with the implementation, management and administration of the electronic document management system.
Ensure that Project Team and contractors comply with the document management system process and procedures.
Work closely and liaise with contractors’ document control group in all matters relating to document control.
Discovered and developed opportunities for marketing that involved advertising on the Internet and social media. Applied real time developed marketing strategy, increasing market penetration rate by 100%.
Managed the production of marketing materials
Built strong, lasting relationships with clients, maintained strong linked between suppliers.
Builds productive, collaborative relationships with employees.
Advising employees and helping them make informed decisions about their careers.
Examining employee records to answer inquiries and provide information to authorized persons.
Reviewing resumes and applications sent in by job applicants. Conducting pre-employment background checks on prospective employees. Writing up job descriptions.
Welcoming new employees and arranging induction programs for them.
Reviewing, auditing, and verifying monthly benefit invoices.
Planning and coordination HR presentations and training sessions.
Initiated, established, and developed new business relationship, translating productive referrals into business system.
Develop sales promotional materials, corporate collateral and initiated website design improvements.
Plan, organize and execute events ranging from small round-tables to large water and electricity and fire safety related events
Liaise with suppliers and venues in order to maintain a preferred suppliers list
Ensure there is an effective and up-to-date record of all event activity on the firm's internal database
Pro-actively develop and improve event process and ensure implementation of best-practice
Work closely with the Business Development team in order to ensure that events are in line with business development strategy and ensure follow-up
Perform Adhoc job related to administration.
Managed the toolbox system; took the initiative to learn about the accounting and documentation system used by the company to categorize training materials and proposal
Assist Marketing Team for the distribution of contracts, bid packages responses, and payment collection & others
Ensured office equipment ran smoothly and properly and managed the inventories, ordered equipment and supplies.
Consistently dealt with confidential information and services; maintained the highest standard of discretion when handling caseloads concerning staff, consultant, clients and students.
Effectively handled incoming inquires from visitors by e-mail and phone; quickly identified and ensured that they were received and action by the concerned department.
Tracked and inputted debit memos, purchase orders, and purchase requisitions, facilitating the smooth operation of administrative financial management.
Demonstrated thorough knowledge in MS office applications
Coordinate and manage meetings, appointments, client and students training.
Processed training courses and ensured accurate information was documented.
Served as a liaison between clients and businesses to ensure the quality of services.
Prepared tracking spreadsheet via Excel to monitor daily work schedules.
Managing the office correspondence and its distribution, emails, minutes of meeting, drafting contracts, proposal
Maintain and updates the company reports.
Supports project team through coordinating site induction and issuance of PPE-s supplies
Organized and coordinated new staff access with IT and Accounting Department
Maintain and issued staff basic kit - sim & mobile, car and accommodation and submit updated report to HR.
Manage inventories for site supplies such as kitchen amenities, office supplies and equipment, stationary and PPE's.
Liaise to Accounts department proper distribution of engineer allowance, monitoring and collection of speeding penalty, telephone
Maintain coordinated filling system and register logs for correspondence and other site documentations
Ensure a periodical system backed up.
Perform other ADHOC work as needed.
Oversaw 20 direct and 6 indirect staff for flagship hotel of City Seasons Al Hamra Plaza Residence, with 114 rooms and 60 Service Apartments
Plan and forecast budgets.
Report and give recommendations directly to general manager
Initiated and implemented centralization and pre-packing of amenities, guest supplies and laundry through integration of material-handling system for Trolley Packing. (Increased the productivity, efficiency, & orderliness using trolleys and Totes that carry program-loaded quantities, ensuring timely delivery of finished linens and supplies to guest floors.)
Reduced attendants' daily assignment completion time 45 minutes through successful implementation of Trolley-Packing System; freed-up time used for public areas cleanliness and trainings.
Raised standards & slashed daily costs of cleaning rooms 75% by employing effective and cost-efficient cleaning agents.
Achieved cost savings on chemicals, equipment, and machines by negotiating better quotations and optimizing machine usage
Reviewed actions of staff in areas of discipline, termination, and promotion.
Induct and train staff on hotel policies and procedures.
Oversaw 20 direct and 6 indirect staff for flagship hotel of City Seasons Al Hamra Plaza Residence, with 114 rooms and 60 Service Apartments
Deploy housekeeping staff and design long and short-term strategies.
Supervised over 20 staff in providing 24 hours’ service to meet customers' demands
Trained supervisors and cleaning attendants in customer service. Ensured high standards of hygiene and service every day.
Submitted monthly reports on preventive housekeeping maintenance and analysis of loss/usage per occupied room on labor, chemicals, guestroom supplies, linens, laundry, uniforms, and contract cleaning.
Maintained excellent customer service by paying special attention to guest complain and ensuring resolution ASAP
Saved time and money by introducing fitted sheets and duvets to replace traditional method of using three bed sheets.