Project Assistant
War Child Holland
Total des années d'expérience :5 years, 5 Mois
As a project Assistant, I am responsible of the following:
● Supporting in monitoring the programme’s implementation and progress from inception to completion.
● Supporting Project Manager with gathering information required for internal and external donor reports, in collaboration with the MEAL Officer
● Following up on procurement and identifying the needed items to monitor projects supplies;
● Ensuring M&E data collected is managed and analyzed appropriately using Excel.
● Preparing, compiling and sorting documents for data entry.
● Conducting frequent field visits to all program sites.
● Assisting Project Manager with planning donor visits, and accompanies them on field visits
● Maintaining close communication and proactive coordination with the relevant line ministries to ensure project approvals and implementation is on track.
● Supporting in producing and translating relevant documents as well as facilitating internal and external field visits.
● Attending working-groups meetings and sharing relevant updates with the wider team.
● Assisting the Project Manager in ensuring that team members have a work plan, and that a performance management plan is in place and regular performance reviews are conducted.
● Supporting the Communications Officer as needed in collecting case studies and other communications pieces.
Is experiencing a period of rapid growth in its
programmes in Jordan. The Admin assistant will work closely with the Acting Operation
Manager in supporting War Child UK to implement its programmes in Jordan focusing on
education and child protection. This role will primarily supporting the Acting Operation
Manager to manage all administrative tasks related to filing of HR, finance, procurement
documents and office management).
Prepare office procurement request when needed
Assist in keep all employee files updated
Assist to maintain the human resources filing system, paper and electronic
and ensure that files are kept confidential.
Maintain information on PRs and POs in the tracking sheet
Draft Procurement Requests “PRs”
Draft Procurement Orders “PO” especially for preferred suppliers
Collect approvals and signatures on payments
Collect missing required documents for payments such as Good receipt notes
“GRN”
Scan and file the vouchers
Take minutes of meetings when required
Assist in induction of new staff
Provide staff with policies when required;
Assist in uploading the timesheet for staff on monthly basis
Remind staff of submission of appraisal form, timesheets, and follow up on
collecting form or data required for staff.
File timesheets, leaves etc.
Ensure compliance with the rules and regulations of War Child in all areas
including HR Policy, Child Protection Policy, Safeguarding Policy;
- The role involves working closely with the following external and internal
stakeholders:
All staff in the WCUK Jordan & WCH Jordan
Is a leading establishment specialized in landscape
architectural, contracting and garden products including plants, irrigation system, soil
amendments, pots and others.):
Experienced with plant species and varieties.
Developed my site engineering skills
Improved my AutoCAD skills (designing and editing).
Fully understanding the individual requirements and expectations of
clients.
Job Description at HMCC ( Consulting firm that offers professional architecture,
Landscape Architecture, Interior design, engineering and project management
company):
Experienced with coordinating a plant list.
Experienced with inspecting sites.
Additional experiences-additional attributes.
Accessories and Fashion Amman-Jordan