Business Centre Coordinator / Receptionist
Dubai International Financial Centre (DIFC)
Total des années d'expérience :17 years, 2 Mois
- Monitor client’s lease contract expiry date and sending lease renewal reminder
- Facilitate processes related to client’s lease renewal or non - renewal of their lease contract
- Recording of office rent payment, IT invoices and meeting room charges
- Coordinates with the concerned department for client’s office maintenance requests
- Handling confidential information, including rental applications and copies of personal identification documents
- Manages meeting room bookings
- Prepare appointment and endorsed to the accurate person depending on their concern
- Auditing and prepare purchase requisition of pantry and office supplies
- Manage and handles all administrative work including office requirements
- Attend to calls, incoming and expected guests
- Coordinate and manage all the company’s important notices, memos and different agenda, strategies, and confidential matters
- Spearhead the company’s corporate events
- Sourcing of general services providers
- Handle complaints and other issues pertaining to general services
- Monitor working contracts of general service providers
- Perform local and international reservations for hotel and air tickets upon the requests of the company officers
- Ensure that all legal requirements of expatriates are being secured relative to their work requirement (Visa and Alien Employment Permit)
- Oversee shuttle dispatching, company cars official business trip scheduling and maintains company cars repair and preventive maintenance
- Preparation of Departmental Budget Planning and Monthly Forecast
- Preparation of documents and filing of visa of overseas trainees
- Prepares Minutes of the Meeting
- Taking instructions from the President and provides administrative support and performs numerous duties, including scheduling and writing correspondence
- Attend to clients / tenants’ inquiries & complaints
- Coordinate with person / company’s in-charge for building maintenance
- Prepare bank deposit slips, payment and receipt vouchers
- Handle and manage petty cash disbursement
- Proper monitoring of tenants’ account
- Prepare the monthly rent income & expenses report
- Prepare correspondence such as memos & quotations
- Maintain manual filing and documentation
- Prepare appointment and endorsed to the accurate person depending on their concern
- Receive and transcribe confidential dictation as required.
- Suggest innovative marketing strategies which will be used for the organizational growth
- Perform keen analysis of the new market trend
- Prepare proposals for prospective clients depending on their needs
- Make follow up calls for new referrals and prospective clients
- Overall coordinator for the banquet event and front office function
- Attend meetings and exhibitions and to any other related function that will benefit to achieve the company’s goal
- Process post charges and payment settlements of guests in a timely manner.
- Pre-assign rooms and accommodate guests.
- Handling and keeping files which will be used as reference.
- Handle all incoming calls, distribute documents received by e-mails, fax and mails as well as forwards back all the data’s required.
- Manage the reception area and attend to all incoming and expected guests.
- Answer incoming calls and transfer to concerned person
- Proper monitoring of division’s office supplies