Freelance Fleet Management Contractor
Freelance
Total years of experience :23 years, 2 Months
My consulting clients include;
Roy Transmotors Ltd where I focused on setting up a fleet management system, maintenance procedures, planned, breakdown and preventive maintenance schedules; employee performance reviews and evaluation, set up and commissioning of parts warehouse management systems, root cause analysis to come up with effective preventive and corrective measures.
Linkage Africa Trading co. Ltd where I helped set up and effective inventory management system, review and evaluation of the warehouse procedures, recommended an inventory management system for their inventory needs. Creating and investigating innovative solutions in relation to fleet procurement options and employee benefit arrangements.
The key activities and responsibilities include the following:
Operations:
• Overseeing the management of all company vehicle borne assets, covering all countries that Securex Agencies operate in.
• Producing manning schedules and plans of how transportation commitments including operational tasking’s, leave and the reliever line will be fulfilled.
• Managing all the insurance, NTSA inspections, accidents; all the court cases and any transport related legal issues.
• Constantly reviewing all vehicle routes such as the Canine section to ensure best practice is being implemented.
• Analyzing and advising the Senior Operations Manager on all transport matters for example monthly fuel consumption, repair & maintenance costs etc.
Facilities/Equipment Maintenance:
• Overseeing the vehicle borne needs of assets, where additional equipment is required and assisting with the procurement process.
• Ensuring that all fleet assets are fully operational at all times.
• Reviewing on a monthly basis equipment, uniforms, literature/material, and software in use, highlighting areas that need improvement then a proposal including costing and supporting reasons presented to senior management team for action.
• Ensuring that all supporting equipment such as the workshop tool kits etc. are fully serviceable and maintained.
• Working within the company Health and Safety polices, as well as highlighting were appropriate areas of improvement.
Budget: Ensuring that the Transport & maintenance department is operating within budget.
Investigations: Acting as a focal point for investigations involving vehicle borne assets.
Training: Ensuring direct employees are being developed either internally or recommendations can be given to outsource training as need be.
People Management:
• Direct supervision of the Transport Section team ensuring objectives and targets are being met in the manner expected by the organization.
• Ensuring the performance of the Transport Section team are being monitored and measured in accordance with the company staff performance policy, taking necessary remedial action as and when necessary.
• I helped streamline the canine section by suggesting the acquisition of single unit dog carriers instead the trailer/truck unit which attracted increased maintenance costs as a result of on road breakdowns and other related damages. This was well taken by management and 3 new single unit dog carriers with a capacity of 20 dogs ordered.
Responsible to the Managing Director, my duties among other responsibilities included:-
• Managing workshop activity-planning, assigning and reviewing the work of all mechanics, welders and electricians in the workshop. Briefing the supervisors on the day’s work plans, who then supervise the work of the mechanics, Welders, Panel beaters and electricians. Developing and implementing of preventive maintenance schedules and ensuring that they are strictly followed in order to minimize equipment down time.
• Managing safety- Responsible for ensuring that the workshop is safely maintained, that all working areas are safe and that staff are fully trained to do their job efficiently and safely; and for making sure that safety regulations are followed in the workshop, by both workshop personnel and visitors.
• Managing staff-making recommendations regarding the recruitment, discipline and promotion of employees, authorizing leave and overtime, advising employees on work related problems, evaluating and assessing employee performance.
• Tyre Management services-Ensuring that tyre management personnel adopt the best practice to ensure cost saving by conducting timely fleet tyre inspections, making performance projections, running tyre performance fitment tests, analyzing scrap tyres to ascertain the exact causes of tyre failure and addressing them on time in order to maximize tyre life and minimize premature tyre loss.
• Internal Auditor to Quality Management System- Conducting periodic internal audits in conjunction with other internal auditors to ensure that company Quality Management System meets the requirements of ISO 9001 2008 standard, and that it’s adequate, operative and effective.
• Monitoring mechanical inventory parts usage and compiling monthly fleet cost accounting reports using SAP business one ERP and Fleet Maintenance Pro systems. Ensuring that the workshop runs within the budget allocation.
• Developing and Maintaining a motor vehicle and equipment plant register, keeping records of all maintenance activities and analyzing vehicle costs using the Fleet Maintenance pro system.
• I successfully introduced and implemented fleet maintenance pro system for maintenance and repairs records tracking, as well as PM scheduling
• I successfully helped the company achieve ISO 9001:2008 certification by developing the maintenance and warehouse procedures for the purpose of the ISO audit.
Responsible to the Managing Director, my duties among other responsibilities included:-
• Ensuring that all motor vehicles and mobile plant in the Company are in excellent condition by coordinating motor vehicle and mobile plants repairs, service and maintenance as well as motor insurance
• Maintaining accurate control, recording and monitoring the Company's drivers/operators, vehicles and mobile plant work tickets and provide monthly vehicle and mobile plant utilization reports to Management
• Ensuring vehicle and mobile plant service intervals are closely monitored and that services are carried out in a satisfactory manner
• Preparing budgets and ensuring budgetary control for the Transport and Mechanical Sections based on historical parts usage, anticipated growth & expansion plans and current parts requirement records.
• I successfully championed the use of Fleet maintenance pro system, Tyre branding and management of the same for improved efficiency in the fleet department.
Procurement officer/Accounts Assistant (Entry level position)
• Reconciling suppliers' statement ready for payment and ensuring all suppliers' accounts are settled within our terms
• Dealing with the company's credit control, chasing debts, ensuring all customers' accounts are settled within agreed terms
• Ensuring timely procurement of goods and services in liaison with the user departments.
• Processing sales invoices and ensuring that they are delivered on time to the clients
• Issuing approved PO’s to suppliers and following up on the delivery of the ordered parts
• In charge of vehicle fuelling and analysis of fuel usage to determine efficiency
• Ensuring that all insurances and licenses of the vehicles are renewed on time
• Participating in the selection of suppliers based on a criteria
• Conducting a comparative analysis on supplier prices
• Reviewing and evaluating the performance of the suppliers
Reporting to the Managing director, my duties and responsibilities included;
• Overall management of company fleet, their repairs and maintenance.
• Directly carrying out supervisory responsibilities as instructed by the MD to effectively manage personnel in accordance with the organization's policies and applicable laws. Responsibilities included interviewing, hiring, and training employees; planning, assigning, and directing work. Periodically standing in for the MD; to run the company, coordinate all activities related to the business to ensure that everything runs smoothly until the time when the MD returns from overseas business trips.
• I successfully introduced Pay100+ payroll management system and QuickBooks accounting system for payroll and finance respectively.
• I also helped improve efficiency in the fleet department by introducing Budini TMS for effective tyre management hence cost saving on tyres for the company.
Supervisor, Tyre Management Services
• Supervised preventive tyre maintenance processes and procedures
• Actively involved in the running of Budini Tyre Management system; this involves uploading &/or downloading electronic inspections, updating manual inspections, processing them and generating periodic tyre usage and scrap reports
• Conducting basic tyre knowledge training for mechanics and drivers.
• Compiling periodic flash reports on tyre usage, scraps and performance.
• Conducting tyre fitment tests to ascertain tyre make performance in order to buy the best performing tyre makes and brands.
• Conducting an in-depth scrap tyre analysis so as to know the actual causes of tyre failure and sharing the findings with the mechanical departments so as to minimize tyre damages that result from wanting mechanical conditions
Online Diploma in Business Management & Entrepreneurship
Online certificate in Managing People; Engaging the workforce
Online Certificate in mining engineering
Online Diploma in Workplace Safety and Health
Online Diploma in Operations Management
QuickBooks accounting
Mechanical Engineering Craft