Logistics / Procurement Executive
Audio Visual Technology
Total years of experience :19 years, 6 Months
Manage the procurement activities including international and local procurement of a broad range of commodities and services.
Ensure timely preparation of procurement plans for the projects and monitor their The implementation
Managing and Monitoring the procurement process for key projects, ensuring procurement is cost effective, timely, efficient and compliant with Country regulations
Processing local and international purchasing orders in line with operational need and project budget
Responsible for all the incoming and outgoing purchases of the company
Coordinating with freight agents for arranging of all import and export for Projects
Responsible for all shipments from Dispatching to arrival and delivery on time to projects / company
Preparing necessary documents for each shipment in order to maintain a smooth operation
Responsible for maintaining a record of all outstanding purchase orders with external vendors
Organizing transportation and forwarding services for all orders to ensure material is delivered as per schedule
Review freight rates (air, courier, and land) and comparing it with freight forwarders for low rates In order to comply with Project budget and cost saving
Other responsibilities:
Reviewing Tender documents and preparing Technical /Commercial documents for Tender submissions
Prepare project organization and communication charts
Prepare on hand project completion reports and handing over documents for final invoicing of projects.
Assist PM’s as and when required with advise for freight rates to help prepare BOQ’s
Preparing Technical proposals.
Updating and logging incoming and outgoing documents - receiving, stamping, distributing to engineering staff accordingly.
Responsible for distribution of all incoming and outgoing correspondence
Handling confidential and other correspondence
letters, memos, faxes e-mails etc.).
Maintaining a well-organized project filing system
Maintaining a confidential filing system for individual staff with their personal information.
Scheduling meetings with clients, preparing itineraries, hotel arrangements, entry visas and other travel arrangements for Qatar staff, Directors, Vice Presidents and other staff visiting Doha.
Preparing Minutes of Meetings and distribution
Assist Project Managers, Engineers and staff when and as required.
Preparing outgoing letters for Engineers and
Project Managers.
Attending to customer queries (billing, value added services, etc…)
Acting on queries received while negotiating with teams related to same.
Updating customer on feedback.
Attending training sessions scheduled by the training unit.
Experienced in BPO Operations from 2006, my co-responsibilities is to handle online contacts and market / sell products to its customers.
Acting as an assistant team leader in the absence of my supervisor.
Preparing reports as and when required
GENERAL CERTIFICATE OF EDUCAION IN ADVANCED LEVEL (GCE-A/L) 2004 - St. Joseph’s Convent Nugegoda – Sri Lanka