Secretary
Saudi Aramco
Total years of experience :9 years, 10 Months
• Performs experienced level secretarial tasks of a confidential in nature including but not limited to producing letters, reports, memorandums and the likes
• Ensure administrative assistance to all employees under our Division.
• Encoding the monthly timesheet activity report of all the employee under the division.
• Answers telephone calls and attends all the electronic equipment or machines that are available at the office (fax machine, photo copier, scanner and the like)
• Mail the documents for routing/signature
• Controls all the documents of the contracts and files it subsequently
• Monitoring of material supplies and office stationeries for the division.
• Perform all the necessary task as Division Secretary
Act as a Secretary to the Community Services.
•Responsible in making correspondence, received emails & telephone calls and filing of documents.
•Accommodate new employees by assigning to their respective unit.
•Prepare Housing Assignment Agreement for Sadara Employee.
•Attends to all complaints/needs from community residents.
•Give Advice if community resident needs suggestions and other advices regarding acquiring a better unit.
•Coordinates with HR Group for the newly hired employees, regarding for the employee details.
March 2015 to May 2015 (Rezayat Store Department)
Position - GRN
•Ensure invoices match the purchase order and goods received note.
•Review outstanding invoices and make sure have been accounted for
•Ensuring supplier terms are up to date and chasing outstanding terms.
Check & verify the monthly Manpower Contractor.
•Prepare B2B Request, check and prepare the returning Material.
•Prepare the monthly Timesheet/Overtime.
•Monthly Computer Inventory.
•Coordination with the department regarding on the Computer Problem.
•Prepare and update Presentation (Special Projects, Accomplishments, Reports, etc.)
•Perform other clerical related tasks and activities as assigned.
•Maintained office supplies as necessary.
•Created and maintained filing systems, records including files of confidential nature.
•Attended all the incoming mails and calls, sorts/logs and distributes as required.
