خالد أشرف

- Follow up on the daily to-do list and coordinate
with the departments of the contractor and the
consultant to obtain accurate information to
complete the documents and to verify the
information flow.

- Collect files, documents of final projects, save
them in an organized way and ensure that they
have a code for reference and tracking.

- Control the storage unit for documents received
from sites, consultants, and suppliers. Handle
highly important files with a high level of integrity
and confidentiality.

- Update records, track changes, create backups for
data, use cloud storage systems to access data
from everywhere resulting in 60% saving of paper
and office supplies.

- Skillful in using CRM systems, following modern
management systems, and preparing materials
using MS office. Prepare expenses and
depreciation reports, performance measurement
reports, and customer satisfaction reports.

- Represent the company to the Civil Protection
department, the Electricity, Water, and Natural
gas Company to obtain licenses and coordinate
between the administration, the Civil Protection
authority, and the New Urban Communities
authority to get the necessary land receipt
records and licenses.

- Monitor the materials, equipment, and samples,
ensuring they match with the contracts, making
reports on rejected items and submit them to
management.

- Conduct inventories for samples, office
equipment, materials, cleaning tools, maintenance
and request purchase orders while maintaining
the optimal stock of goods.

- Schedule and manage 3 weekly meetings for the
board of directors, prepare rooms and give
priority to the appointments according to their
importance, prevent the conflicts, provide
documents proactively, and work on meetings
minutes and agendas.

- Reliable for 150, 000 pounds per month, including
salaries of administrators and drivers, stationary,
and the operations of cars. Track the cars for more
than 15 cars and guarantee the cost efficiency,
resulting in 30% savings in expenses.

- Handle visitors and callers, deal with their
inquiries in a polite way while representing the
managers and senior staff.

- receive files of the project termination, final
receipts and save them in an orderly manner, and
ensure they have a unique code.
- Deal with the important documents with a high
level of confidentiality and integrity
-Sort e-mails and all received documents and
forward them to managers and/or to the related
departments Report the project’s status in a
standardized format
- Monitor inventory, office supplies consumption
and bills for transportation, cleaning,
maintenance, and security
- Follow up on administrative and operational
tasks, work on reports for more than one project
in parallel, help the marketing and sales team
with providing documents and technical
information for the projects
- Update filing systems and create backups
- Manage, sort and coordinate a large dataset for
more than one project at the same time, direct the
information flow between departments and
managers to ensure the efficiency of the
workplace, through effective communication with
customer, colleagues and service providers.
-Update the schedule, send all the received
documents to the relevant departments, and work
on a monthly report for all the projects in parallel.

- Follow-up on the daily agenda, send meetings invitations, receive complaints, and handle the
operations, including security, maintenance and cleaning staff .
- Responsible for visitors, schedule appointments and calendars, develop the memos, letters and
agendas, using Microsoft Office, prepare expenses, performance level, and customer satisfaction
reports.
- Deal with the electronic complaints system “Help Desk”, coordinate between the different departments
to solve the issues. keep the manager updated.
- Update employee information, their attendance, and schedule their shifts
- Provide administrative support to two engineers and the manager of the administrative sector in
addition to daily office work
- Simplified the processes of retrieving data from the computer system, maintaining department records,
typing and compile reports daily
- Update the electronic and paper archives system and reduce the circulation of papers by 30% and
office supplies

- Multitasking while maintaining accuracy, accomplishing daily tasks effectively, including office tasks, paperwork, filing system, and updating databases.

- Answer calls, handle visitors, facilitate interviews, schedule appointments and calendars, and update contact lists for employees, managers, and clients.
- Verify authenticity, simplify data retrieval processes, create payroll, record petty cash and different expenses, track payments, and prepare reports.

- Dealing with the Internet and social media and using it for the benefit of the institution and updating
the ads and activities of the institution