Finance and operation Senior Officer
EFS-EMCOR Facilities Services -KAUST Project
مجموع سنوات الخبرة :19 years, 0 أشهر
My role is a combination of planning budgets, contracts and procurement, financial
operations, payment management for external scholarship programs, revenue
management for the department's programs, and human resources.
1. Budgeting & Planning :
Re-evaluate the standardized budget template for all programs,
and scrutinize Budget assumptions.
Collaborate and work closely with the unit and program managers in budget
development plans.
Develop budget and forecast models for the department and working closely with
each unit manager.
Monthly/Quarterly financial reports.
Asset Management.
2. Procurement & Contracting :
Work closely with each unit manager in determining programmatic needs.
Conduct an assessment of the supplier's market against the programmatic needs.
Enhance the procurement and contracting process.
Contract awarding, deliverables tracking, Payments.
3. Financial Operations:
Enhance Financial modeling, procedures, and guidelines for all programs.
Ensure timely processing of all financial operations.
Ensure departmental financial operations are in line with university policies and
guidelines.
Journals /Accruals.
Expense tracking and reconciliation.
Cash Flow Management.
invoices processing.
4. Scholarship Management KGSP:
Maintain and update student financial records in the system.
Process the student's monthly payments & deductions, and tuition payments.
Administer the KGSP financial contracts.
Program cost quarterly forecast.
Program cost reconciliations.
5. Revenue Management:
Work closely with internal stakeholders in managing the sponsored students'
invoices.
Enhance the revenue collection process on outstanding invoices through various
means of communication.
Provide standardized reports with the capacity to analyze data and showcase
critical cases.
6. Human recourses :
WORK EXPERIENCE
DECEMBER 2018 -
CURRENT
workforce contracts renewal.
Streamline the annual leave plans of the department without business
interruption and within HR process and guidelines.
Maintain the department ORG chart.
• Funds management includes outflows forecasting and timely cash transfers among company accounts.
• Monitors spending for controlling to budget.
• Resolve payment issues with assigned vendors.
• Handling of financial Guarantees.
• Monthly VAT on purchases review.
• Ensure accuracy in daily invoices and meet time limits.
• Organize account payments and working together with other units, taking into account all transactions within the company.
• Handling Payroll offshore. (Bahrain, Kuwait, Jordan).
• Create an efficient network for working out and distributing payments promptly.
• Reviewing and verifying petty cash voucher.
• Looking for better commercial banks rate for deposit investments
• Banks related issues coordinator (outflow).
• Reconciliation and balance confirmation for all suppliers.
• Review and check supplier invoices and appropriate documentations.
• Preparing AP weekly report.
• Forecasting Cash.
• Assist with Month-end closing.
• Correspond and handling supplier concerns and inquiries.
Ensures the maintenance of corporate liquidity and financial stability. Develops
and manages strategies, operations, policies, and budgets relating to treasury.
Directs capital markets, borrowing, investing, foreign exchange, treasury
operations, financial risk management and corporate finance initiatives.
Check /Draft (payments & issuance & recording)
Chick any incoming in KAUST account's bank (collection &recording&
deposit).
Liaise with proponent and bank to solve any issue related point of sale
machine.
Monitor daily sales reports, and reconcile with the bank.
Petty Cash Admin.
Daily our miscellaneous bank acct cash position.
Government fees Payment.
Currency rate update in the SAP system.
Our bank account inter-account funding.
Daily reconciliation.
• Reconciles cash drawer by proving cash transactions, counting and packaging currency and coins.
• Prepare periodical report and submit to concerned units.
• Monitor and reconcile GL and suspense accounts.
• Provide support regarding archiving of obsolete documents and maintenance of branch records.
• Assist in administration of branch utilities and accounts reconciliation.
• Manage and control daily cash flow.
• Bundle ATM journal and vouchers and file them on a day to day basis.
• Custodian of vault, cash safe, ATM and other security items.
• Solving all the tellers differences and sending feedback to management if found
• Matching ledger accounts to the branch accounts on daily basis.
• Daily deposit and withdrawal, and transfers.
(Achievements):
1. Quarter employee awarded 3 times.
2. Best sales employee for two times.
prepare GOSI and Medical insurance .
720
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