Senior Document Control Manager - Msc, PMP®, PM, Aconex & InEight Certified
Egis Group
Total des années d'expérience :14 years, 5 Mois
Developing and implementing a comprehensive document management strategy aligned with the project goals and objectives. This includes defining document control standards, procedures, and guidelines.
Establishing and maintaining a robust document control system that enables the efficient storage, retrieval, version control, and distribution of project documents. This involves selecting appropriate document management software and tools.
Defining and implementing document control processes and workflows to ensure proper handling of project documents throughout their lifecycle. This includes document creation, review, approval, distribution, and archiving.
Developing and enforcing document control policies and procedures to maintain consistency, accuracy, and integrity of project documentation. This includes defining naming conventions, file structures, metadata requirements, and access controls.
Facilitating effective document collaboration among project stakeholders by implementing collaborative platforms and tools. This includes enabling concurrent editing, version tracking, and document sharing capabilities.
Ensuring the accuracy, completeness, and compliance of project documents with applicable standards, regulations, and contractual requirements. Conducting regular audits and inspections to identify and rectify any document control issues or non-compliance.
Providing training and support to project team members on document control processes, tools, and best practices. This includes promoting awareness and adoption of document control policies and guidelines.
Continuously reviewing and improving document control processes, systems, and procedures to enhance efficiency, accuracy, and effectiveness. This involves monitoring industry trends, emerging technologies, and best practices in document management,
Identifying and mitigating document-related risks, such as document loss, unauthorized access, or data breaches. Implementing appropriate security measures, backup systems, and disaster recovery plans to safeguard project documents.
Collaborating and communicating effectively with project stakeholders, including team members, clients, vendors, and regulatory bodies. Providing timely access to relevant project documentation and responding to document-related queries or requests.
Currently working on Amaala International Airport project as a Senior Document Controller/Specialist.
Managing document control site team.
Responsible for training to new users and document controllers on the project.
Ensures identification of documents and compliance with standard templates and formats.
Perform quality and compliance checks on all documentation before issuing.
Reporting on the progress of documents.
Providing document control support to project team members in retrieving documents.
Responsible for implementation and application of document control procedures and work practice for use on all projects during the design and construction phases.
Coordinate and prioritize work requests to meet project and construction requirements.
Register and maintain documents in the Electronic Document Management Systems (EDMS).
Understand and maintain document management objectives in accordance with the job function.
Ensure external engineering contractors and sub contractors follow the standard, procedures work instructions and specifications.
Timely submission and distribution of reports & data to the Project Management Team as per project distribution matrix.
Work closely with document management & control in other areas to ensure procedures, standards and work instructions are maintained and modified as required.
Perform disposal of obsolete documents during project close out in accordance to project requirement.
Manage transmittal of information between Company and Contractor and project and other company organizations ensuring appropriate database/log entries for tracking purposes.
Undertake audit processes and procedures upholding the principles of continuous improvement..
Develop KPI reports for engineering drawings including but not limited to Electrical, Mechanical, Plumbing, Structural and Architectural.
Coordinate document control issues with out of Kingdom design team.
Administrator of Aconex, InEight, Smart Sheet and SharePoint.
Develop and implement document control workflows successfully.
Ability to work accurately and efficiently.
Project Link: https://www.amaala.com/en/home
•Ability to perform all supervisory duties required to run the Document Management department.
•Assist the Document Control Manager in setting up the Engineering Document Management System (EDMS).
•Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close-out of project activity to meet project requirements.
•Liaise with Engineering to ensure the Document Distribution Matrix (DDM) is set up to meet project needs.
•Assist in ensuring the standard document management system is set up and maintained to support the project.
•Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures.
•Be involved in developing and maintaining of document management performance targets.
•Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices.
•Facilitate meetings relating to operational interfaces of document management.
•Carry out inductions of training to project or external personnel of how to interrogate the document management system.
•Manage a coordinated approach to resolving procedural issues in a timely manner.
•Ensure Controlled copy documents are managed to auditable standard.
•Ensure all project and client ad-hoc requests and reports are completed in a timely manner.
•Manage the complete and timely project close-out and final handover to meet client and project control management for legal requirements.
•Be responsible for ensuring all project deliverables are stored in the EDMS at all revisions and in all relevant formats.
•Experienced in working in an engineering project group or document management center.
•Extensive working knowledge of the oil and gas industry.
•Good knowledge in Oil & Gas document management systems and procedures.
•Ability to control, direct, supervise and manage the day to day activities with a documentation management center.
•Have knowledge of project document close-out and handover to project management.
•Ability to carry out departmental audits on both the system and the processes in document management.
•Have good knowledge of maintenance and administration of the document management system.
•Ability to carry out performance reviews and appraisals with DM personnel.
•Knowledge of various electronic document management applications.
•Coordinate with the Document Control Manager to develop the Project templates and Project Delivery Platform.
•Implement and maintain timely and effective document controls process, procedures and systems.
•Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc).
•Provide document control requirements to be included in all Managed Contracts.
•Review Contractor Document and Drawing templates and approve the same to maintain consistency.
•Maintain proper organization and storage of documents and information.
•Maintain the documents on SAP by using document management system (DMS).
•Experience Certificate: https://drive.google.com/file/d/1y2U7kT3zA9Phe1PNb8yHFMwzinZ29R6u/view?usp=sharing
•Developed proposals and presentations for potential clients based on client objectives.
•Designed communication materials for Spectra Innovation and its' clients.
•Planned and coordinated enrollment details.
•Handled customer service questions regarding services and products.
•Performed audits to reconcile in-house billing system discrepancies.
•Constructed and maintained reporting data records on sales and participation.
•Managed and negotiated contracts and achieved their trust with our products and services.
•Analyzed and summarized the productivity reports from account managers to distribute to leadership.
•Maintained and developed internal controls.
•Design campaigns for upcoming products.
•Make the different project for increase the sale of Intel like marketing development fund (MDF) sale incentive program, International marketing exchange (IMX) projects.
•Maintained departmental operating, functional and fiscal procedures.
•Provided instructions via email, correspondences, etc. on behalf of the Manager for the Center.
•Compiled and prepared reports for the Manager of the Center.
•Review products / merchandising & execute promotions to ensure product movements.
•Developing Marketing Strategies to build consumer preference and drive volumes; evolve and formulate marketing procedures and the commercial framework.
•Providing new product info to trade, developing Event calendar, analyzing performance of product portfolio and assisting in enhancing product market share.
•Doing market research, competition tracking and handling new media vehicles.
•Developing product concept, launching strategy, 4Ps improvement, executing plan and determining ROI.
•Build relationships with new clients.
•Identify opportunities for campaigns, products and distribution channels that will lead to an increase in sales.
•Prospect for potential new clients and turn this into increased business.
•Understand the company's image stock and secure the rights to new images, libraries and other media that will continually enhance the company's performance.
•Present to end consult with mid and senior level management on business trends with a view to developing new products, services and distribution channels.
•Forecast sales targets and ensure they are met by the sales team.
•Work with image licensing sales teams and other internal colleagues to meet customer needs.
•Attend industry functions, such as ICC and seminars, and provide feedback and information on market and creative trends.
•Plan approaches and pitches.
M.Sc Entrepreneurship & Small Medium Enterprise Management Studies Included: Business Communication, Managerial Economics, Human Resource Management, Marketing and Business Development and Principal of Finance
Studies Included: Business Statistics & Mathematics, Economics, Advance Financial Accounting, Auditing, Business Law & Cost Accounting
Studies Included: Mathematics, Economics & Statistics
Studies Included: Mathematics, Physics, and Chemistry
