HR & Admin Senior Officer
KHX Education COmpany/Almaharat Private School
Total des années d'expérience :13 years, 10 Mois
• Working as a HR Business Partner for the School as a subsidiary for Beyout Investment Group (Kuwait);
• Lead the Policies and Procedures Project in the School (140 Policy & Procedure);
• Managing the school Operations along with the HR operations for the school and company;
• Developing with Top Management the HR planning strategies and operational Plans which consider immediate and long-term requirements;
• Responsible for the School and company Licensing and rentals;
• Responsible for the School Services Contracting;
• Manage the School Services from Transportation, Security, Cleaning, Maintenance and HSE.
• Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, short-listing, interviewing and selecting candidates, till signing the contract;
• Managing the Legal Affairs and Interpreting and advising on employment laws;
• Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
• Preparing staff handbook;
• Administering payroll and maintaining employee records also, Advising on pay and other remuneration issues, including promotion and benefits;
• Planning, and sometimes delivering, training - including inductions for new staff;
• Analyzing training needs in conjunction with departmental managers and School Principal;
• Monitor all the government employee permits - Immigration & Labor Card;
• Liaise PRO from time to time for all under process employee’s legal permits;
• Managing the Health Insurance Plans for the school employees.
• Co-ordinate with PRO’s regarding the nearly expiry documents for renewal;
• Submit teachers Applications on SIS and Tarasol and follow up with ADEK for any new updates.
• Participated as a Coordinator in TALIS (Teaching And Learning International Survey) with cooperation with ADEK.
• Selected as Project Coordinator for the Implementation of the School System (ICampus) for Registration, Finance, Academic, Portal and HRMS.
• Issue reports for the school Principal and the Top management in Kuwait such as Operational Plans, Turnover, recruitment plan, etc...
• Developing a good understanding of client companies, their industry, what they do and their work culture and environment;
• Visiting clients to build and develop relationships;
• Advertising vacancies by drafting and placing adverts in a wide range of media, for example newspapers, websites, magazines;
• Using social media to advertise positions, attract candidates and build relationships with candidates and employers;
• Headhunting - identifying and approaching suitable candidates who may already be in work;
• Using candidate databases to match the right person to the client's vacancy;
• Receiving and reviewing applications, managing interviews and tests and creating a shortlist of candidates for the client;
• Requesting references and checking the suitability of applicants before submitting their details to the client;
• Briefing the candidate about the responsibilities, salary and benefits of the job in question;
• Preparing CVs and correspondence to forward to clients in respect of suitable applicants;
• Organizing interviews for candidates as requested by the client;
• Informing candidates about the results of their interviews;
• Negotiating pay and salary rates and finalizing arrangements between client and candidates;
• Offering advice to both clients and candidates on pay rates, training and career progression;
• Working towards and exceeding targets that may relate to the number of candidates placed, a value to be billed to clients or business leads generated;
• Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programmes.
• Preparing, creating and modifying job descriptions.
• Professional CV writing and formatting.
• Provides advice and assistance to employees related to understanding and implementing approved HR policies and procedures and according the UAE labor law;
• File, enter and maintain employee records;
• Respond to employee inquiries;
• Managing and recording of sickness absence records of the employees;
• Lateness recording for the entire company;
• Responsible for inputting absence and leave of absence forms, chasing any outstanding forms and querying missing information. Responsible for ensuring absences are covered by statements of fitness for work as appropriate;
• Managing the annual leave process and recording of all staff holidays;
• Coordinate new hire orientation, communication, and other on boarding responsibilities;
• Coordinates with all departments to assist in identifying their staffing needs;
• Handling Recruitment process from posting a job, screening, selection, interviewing, evaluating to signing the contract;
• Formulating Job Descriptions for various positions;
• Assist HR team in resolving day-to-day HR problems and issues.
• • Manage the administration of the Human Resource policies, procedures and programs.
• Carry out responsibilities in the following HR functional areas: Recruitment, Employee Relations and personnel, Payroll, Training and Development, Compensation and Benefits, Performance Appraisal.
• Using Human Resource Management System (HRMS) Microsoft Dynamics GP and SharePoint.
• Recruiting and staffing logistics;
• Recruitment process from posting a job, screening, selection, interviewing, evaluating to signing the contract;
• Formulating Job Descriptions for various positions;
• Implement the payroll system including attendance and time keeping then enter and update the payroll data on Microsoft Dynamics GP;
• Compensation and benefits administration;
• Employee relations and affairs;
• Act as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems;
• Company employee communication;
• Employee filing system;
• Employee safety, welfare, wellness and health;
• Employee services and counseling;
• Managing Performance Appraisal system;
• Performance management and improvement systems;
• Managing Employee Training;
• Policy development and documentation and creating the employee handbook;
• Create the company Structure chart and keep it update;
• Organizational and space planning;
• Handling Internal rules & regulations consistency with the labor law;
• Set plan for the recruitment, performance appraisal “PA”, internal and external training “yearly”;
• Employee orientation, development, and training; and
• Preparing Reports such as: Turnover reports, Employee Cost reports, Performance Appraisal Reports.