Administrator Marketing & Digital Department
Asala Holding
Total des années d'expérience :13 years, 1 Mois
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings in order to record minutes.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Manage and maintain executives' schedules.
Examine market of potential candidates by joining different recruitment programs.
Handle responsibilities of posting job openings onto the applicant tracking system database and other websites.
Responsible for reviewing resumes to identify qualified applicants correspond with candidates and newly hired employees via email and phone to insure proper submission of documents.
Maintain statistics for advertisements, websites, applicants and phone calls.
Execute recruitment for sectors like IT, Mechanical, Electrical, infrastructural, architectural, Civil, Design, structural, retail design industries.
Generate weekly and monthly reports to maintain workforce plan and program.
Prepared database for prospective candidates and designed better recruitment tools.
Responsible for Preparing or updating employment records related to hiring, New & Vacant Jobs.
Explaining human resources policies, procedures, laws, and standards to new and existing employees. Ensuring new hire paperwork is completed and processed.
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Processing all personnel action forms and ensuring proper approval.
The overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks.
Coordinate with Overseas Headhunter Agencies for Executive Job Search.
Responsible for all overseas manpower Recruitment.
Responsible for all recruitment procedure from sourcing to on-boarding.
Responsible for maintaining the database of applicant tracking system.
Perform tasks of processing all paperwork from candidates to generate offers for the positions.
Maintain the file of resumes.
Assist candidates with the application processes and questions.
Manage and collate job applications and responses to all applicants within a timely manner.
Arrange interviews, phone or through the Internet.
Maintain the Recruitment Status Report.
Ensure completion of all documentation as per the recruitment standards and processes.
Responsible for sending and receiving employment documents via email and FedEx.
Perform other related administrative and reasonable duties as instructed.
Summary of Qualifications:
Two years of experience working as a personnel & Admin Coordinator.
Hands on experience in overall payroll functions and maintenance of personnel records.
In-depth knowledge of processing applicant forms and applications.
Highly skilled in examining employee files to determine missing or incorrect information.
Duties and Responsibilities:
• Compile employee records along with ensuring their maintenance
• Manage applicant information and application forms
• Manage updates on employee files
• Assist with the payroll process
• Administer aptitude tests and maintain scores
• Calculate salaries based on employee status
• Assisted in gathering employee information
• Processed background checks and verified information
• Updated employee files as directed
• Managed the payroll process as directed
• Took telephone calls and provided information
Relevant Strengths and Skills:
• Complete knowledge of the payroll process
• Excellent communication skills
• Demonstrated ability to work in a team fostered environment
• Willing to learn new things and adopt new ideas
• Well versed in assisting new employees with paperwork, orientation, and benefit questions.
Technical Diploma in commerce