Administration and Procurement Lead
Aziz Associates
مجموع سنوات الخبرة :21 years, 4 أشهر
Aziz Associates is a Group of Construction Heads, leading in Commercial & Residential Projects in Karachi.
• Introduced revised wages for labours after great deal of convincing to Management, which increased their working efficiency.
• Convince Labours to enrol for Life and Medical Insurance, which results in improvement of labours health conditions & they felt a life security satisfaction.
• Improved employees' satisfaction by implementing a new direct employee-management interface.
• Analyze employees’ turnover. Arrange workshops & trainings for field workers with the help of Construction Managers and Supervisors. Provide training on similar areas and use them occasionally with additional benefits. This results in proficiency in the workers' skills and retention of employees to our Company. Whereas around 50% decrease in employees turnover was recorded the same year. Not only we were able to decrease employees’ turnover, work quality improved and our projects proceed on timely completion & deliveries. A 20% new employees "employment process" cost saved.
• Looking at our work quality and timely completion, we received 01 mega Housing project by a very re-known group.
• Collaborated with Contracts department, Construction teams, and clients to ensure the delivery of efficient, high-quality and timely construction & delivery.
• Consistently recognized by the management for providing superior customer services.
• Create inventory management system and implement in the Construction department to performed accurate monthly inventories of materials and equipments.
• Acted as Procurement department head for three months while Procurement Manager was dead. Later was promoted and was taking care of Administration and Procurement.
• Wrote and edited documents to keep staff informed on policies and procedures.
• Contributed to an annual 20% increase in revenue, through decrease in employees turnover, improvements in constructions, quality, safety and administration.
• Responsible for achieving Project procurement requirements.
• Arrange procurement of materials and equipments worth more than US$26 millions through local and international resourcing.
• Made sure that materials/ equipments were delivered on time and are of good quality.
• Oversaw the procurement process and managed the procurement schedule.
• Collected, monitored and disseminated market intelligence/maintain suppliers/ vendors’ database.
• Prepared and maintained materials/ equipment procurement reports.
• Reviewed materials delivery schedules and purchase orders concerning materials requirements, considering budgetary limitations and time constraints.
• A 35% cost saving estimated during annual report preparation, through accurate Clients’ prescribed standard materials timely delivery in least cost.
• Created job descriptions to attract a targeted talent pool within the market wage range.
• Assessed employee performance and issued disciplinary notices.
• Introduce employee 401(k) plan.
• Trained and motive them to enrol into this plan.
• Monthly Payroll processing for more than 600 employees & workers.
• Properly managed retirement and liability funds and prepared monthly, quarterly and annual reports on their statuses.
• Recommended innovative alternatives to generate revenue and reduce unnecessary costs.
• Analyze weekly facilities maintenance, cleaning, supplies & recreational area reports and provide corrective actions if necessary.
• Issued pay checks to vendors and suppliers on a bi-weekly basis.
• Processed bank reconciliations and financial reports to verify practice of proper due diligence.
• Handled cash and deposits using the proper accounting procedures and documentation.
• Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
• Oversaw the procurement process and managed the procurement schedule.
• Reviewed materials delivery schedules and purchase orders concerning materials requirements, considering budgetary limitations and time constraints.
• Managed the Project forecasting, procurement operations, accounting operations closing and reporting.
• Generated financial statements and facilitated account closing procedures each month.
• Compiled general ledger entries on a short schedule with nearly 100% accuracy.
• Created periodic reports comparing budgeted costs to actual costs (cash flows).
• Worked with management at the project level to ensure expense plans are achieved.
• Performed periodic budgeting/ modelling to project monthly cash requirements.
• Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
• Prepared and distributed payroll for about 2400 staff and workers.
• Oversaw Project materials and office supply purchases.
• Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
• Acted as Administrative Head during absence of Administration Manager.
• Managed the Project forecasting, procurement operations, accounting operations closing and reporting.
• Generated financial statements and facilitated account closing procedures each month.
• Compiled general ledger entries on a short schedule with nearly 100% accuracy.
• Created periodic reports comparing budgeted costs to actual costs (cash flows).
• Worked with management at the project level to ensure expense plans are achieved.
• Performed periodic budgeting/ modelling to project monthly cash requirements.
• Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
• Prepared and distributed payroll for about 2400 staff and workers.
• Oversaw Project materials and office supply purchases.
• Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
• Acted as Administrative Head during absence of Administration Manager.
• Established recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Build applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media, and Internet sites; providing organization information, opportunities, and benefits; making presentations; maintaining rapport.
• Determined applicant requirements by studying job description and job qualifications.
• Attract applicants by placing job advertisements; contacting recruiters, using newsgroups and job sites.
• Determined applicant qualifications by interviewing applicants; analyzing responses; verifying references; comparing qualifications to job requirements.
• Arranged management interviews by coordinating schedules; arranges travel, lodging, and meals; escorting applicant to interviews.
• Evaluate applicants by discussing job requirements and applicant qualifications with managers; interviewing applicants on consistent set of qualifications.
• Managed new employee relocation by determining new employee requirements; negotiating with movers; arranging temporary housing; providing community introductions.
• Accomplished human resources and organization mission by completing related results as needed.
• Developed and implemented efficient accounting, financial and operational systems.
• Led the modelling, planning and execution of all financial processes.
• Designed and created weekly and monthly expenses reports.
• Facilitated month-end close processes, invoicing, journal entries and account reconciliations.
• Increased efficiency and alleviated workloads by creating a new Excel financial recording system.
• Processed payroll thru electronic deposits and employee pay adjustments.
• Updated confidential employee banking information with accuracy and speed.
• Coordinated all department functions for team of 450 employees.
• Created databases and spreadsheets to improve inventory management and reporting accuracy.
INTERNSHIPS: 1) Two Months Internship in TATA GROUP OF COMPANIES • Perform Human Resource Audit of SALFI TEXTILE MILLS. 2) Four Months Internship in ZEB INTERNATIONAL • Perform Clients Problem Analysis In The Client Services Department. 3) Two Months Internship with THE JAMALS YELLOW PAGES OF PAKISTAN during THE ITCN ASIA 2000 Event. • Perform Resource Management of Employees & more than 1.5 Million Participants & Spectators.
Active member of the Old Students Association of Government College of Commerce & Economics (COMMECS) Head of the Junior Section of current Student Association of Government College of Commerce & Economics
Active Sportsmen Participates in Athletics & Sports competition and earned various prizes. Caption School Hockey Team for 2 Years. Participated in the annual "All Pakistan Athletics Competition" and won 3rd prize.
