Administration Manager
Arkonsult Engineering Consultants
Total years of experience :25 years, 9 Months
Manages, organizes and coordinates all administrative activities and workplace functions to facilitate the smooth running and function of the whole head office in Abu Dhabi.
Directs administrative personnel, determining workload and delegating assignments / tasks.
Liaise between management and employees on all administration and personnel matters.
Oversee the IT Department & check on the tasks assigned on a daily basis to ensure uninterrupted work flow in terms of Network, Servers, PC, Laptop & Software issues.
Recruiting staff: this includes developing job descriptions, preparing advertisements, checking application forms, shortlisting candidates; before final interview with concerned department managers.
Inform staff of job responsibilities, performance expectations, company standards / policies and guidelines.
Manages employee grievances and implementing disciplinary procedures in accordance with the company policies.
Oversee / manage the archiving and records of all documents, tender documents, proposals, contracts, agreements etc.
Compiles tender documents for different projects in all fields (Architectural, MEP, Civil, & Structural) with presentation up to finalization and issue to contractors.
Prepares reports, presentations in Power Point for Clients. Design Company Brochures, Business Cards, Advertisements in Magazines and cover sheets for specifications, reports, presentations using Adobe Photoshop.
Ensures effective communication of policies and procedures by issuing memo/notices.
Manage and maintain high level of privacy and confidentiality in all sensitive correspondences, company documents, reports, employee details and company matters.
Responsible for purchasing office equipment, IT hardware and software, stationery, furniture and supplies. Coordinates to effectively control and distribute supplies and equipment.
Management of car rental provision for the office and reviewing our contracts regularly with car rental companies.
Responsible for the redesigning and implementation of Company Website and Company Profile.
Performs a variety of administrative support duties such as quotations, negotiating pricing agreements with vendors for equipment, supplies, printing services (business cards, letterheads, envelopes, etc) and office equipment maintenance.
Coordination with the different project sites over submissions of documents, drawings.
Plans, organizes, and coordinates time, vacation schedules and staff coverage over the annual year.
Ensures that travel arrangements for employees and visitors are carried out as and when required.
Writes / drafts correspondence, reports, documents and other written materials.
Proficient with Internet Research for obtaining source material.
Significantly delivered key contribution towards organization’s growth, organized various activities and established new improvements.
Ad-hoc duties as required.
Conducted all daily administrative duties.
Performed all front desk activities to optimize all guest interactions into potential sales outcome.
Sales reporting on daily basis and herewith related administrative duties.
Solving customer related issues.
Worked as an Accounts Assistant under the Chief Accountant for the firm which dealt in music related professional equipment.
Conducted all purchasing activities and payments related to the sales of the firm.
Also performed all administrative duties with regards to the daily operation of the firm.
Handled accounting duties related to Receivables, Payables, GL entries, Petty cash etc.
Developed a proficiency in EX and Tally accounting software package.
Worked in the Stores part time performing purchasing duties.
Updated past records from manual books to new stores database software.
Administration Officer, handling general office duties along with other duties such as making invoices, writing cheques, looking after purchasing of office supplies and arranging for maintenance, keeping track of all incoming & outgoing documents, and other clerical duties. (Computer based).
Also worked as an Accounts Assistant using Tally Accounting software package.