Marketing & Communications Officer
Al Hail ORIX Finance PSC
Total years of experience :9 years, 4 Months
• Working closely with Marketing Communications Manager, third party advertising agencies, designers, digital media and public relations experts.
• Responsible for writing the Marketing Communications Policy.
• Coordinates with Marketing Communications Manager in developing and maintaining the Company’s brand guidelines.
• Assists in the development and implementation of the Company’s brand and its sub-brands - including mobile app design, website design and social media planning.
• Assists in maintaining the Company’s website, social media channels and creative content.
• Takes part in managing the Company’s promotional activities, communications, advertising, media campaigns and public relations activities.
• Develops and manages, in conjunction with Marketing Communications Manager and Department Heads, a marketing plan/strategy to support the promotion of the brand and the products.
• Supports the Marketing Communications Manager in planning and arranging corporate events.
• Responsible for maintaining the annual events calendar.
• Responsible for the production of marketing collaterals.
• Responsible for designing the Company’s Daily Newsletter and other internal promotional material.
Other Responsibilities:
• Assists in recommending and organizing CSR activities.
• Participates in relevant Trade Events for Research and Development, and Marketing purposes.
• Researching/reading/networking to ensure that the knowledge of the marketing industry is up-to-date and relevant.
• Working closely with Training & Development Manager to support the organization and administration of a wide range of training and development activities, programmes, projects and processes.
• Provide support in the organization of external events and networks including attendance at these events where relevant.
• Provide the first point of contact in dealing with all enquiries related to trainings in a professional and courteous manner, in person, on the telephone or via e-mail.
• Assisting in the training needs assessment and necessary approvals thereafter.
• Support Training & Development Manager to collate the training needs identified during department annual training and development meetings.
• Maintain and administer the Company’s annual training calendar.
• Manage and maintain record of vendor invoices and follow-up with Accounts Department for timely payments.
• Support the administration of training and development evaluation mechanisms, collate the evaluation data and produce initial draft evaluation reports.
• Managing an extremely active calendar of appointments on behalf of the CEO.
• Maintain correspondence with outsiders on matters related to the CEO and the Company.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Edits and completes first drafts for written communications to external stakeholders.
• Apprise CEO of important matters and calls occurring in his absence.
• Arrange detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
Other Responsibilities:
Assistant - Office of Human Resource
• Assist Head of HR with day-to-day activities.
• Manage HR department calendar.
• Participate and assist in the development and implementation of recruitment strategies and staffing levels, applicant evaluation, interview and selection process, and related tasks.
• Liaises with the PRO under the supervision of the Head of HR to arrange visa formalities for the new joiners.
• Assist in conducting new employee orientation, managing new joiners pack, etc.
• Plan and organize employee engagement activities.
• Arrange flight and hotel bookings for employees business related trips
• Views and produces reports, and/or maintains Human Resources Information System records.
• Oversee Sickness Absence, Holidays and Travel Claim authorizations of staff.
• Liaise with insurance company for facilitating medical claims for the staff.
• Manage addition/deletion of health insurance.
• Prepare salary certificate, NOC, and employee / experience certificate for staff.
• Assist employees with any HR queries.
• Other related duties as assigned by the Head of HR
• Assist the General Manager in organizing his calendar and schedule meetings within and outside the organization.
• Booking tickets for business trips and arranging hotel accommodations.
• Maintain employees’ files and update records.
• Coordinate with all department heads on any concerns related to company policy.
• Manage attendance log of all employees.
• Record all authorized transactions pertaining to payments to suppliers correctly.
• Plan and execute periodical reconciliation of all the cheques with the listings generated from the system.
• Proper maintenance and safe custody of all cheques received from lessees.
• Maintain record of lodgment and dislodgment of cheques.
• Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or employees.
• Inventories office supplies and equipment; prepares and submits orders for purchase.
• Review and verify travel claims.
• Ensure the confidentiality and security of all financial files.