HR Administrator & Registrar
The Regent Secondary School
Total years of experience :15 years, 9 Months
Develop, review, and implement approved policies and practices in compliance with relevant legislation and industry standards.
Create and implement strategies for new employee onboarding, employee orientation, training programs, coaching, mentoring and talent management, terminations and exits in alignment with company policies, practices, and processes.
Undertake regular research and development in organizational development trends and approaches, including exploring and benchmarking emerging ethical practices, adding value, making recommendations, providing relevant data and analysis for Executive and Board decisions.
Reports directly to The Board on HR issues relating to ex-pat recruitment, work and residential permits, infrastructure development, staff housing and Senior Management related issues. Forming and maintaining employee records, updating staff databases such as sick and maternity leave Preparing and amending HR documents such as employment contracts and recruitment guides Being the first point of contact for employees on any HR-related queries Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken
Liaises with the Chief Security Officer to provide a full range of HR and security-related activities including staff background checks.
Secretary to The Board and handles all organization correspondences, liaising with company lawyer when necessary.
Works with Senior Management to coordinate and supervise the daily administrative and support staff functions of the organization.
Ensures the admissions and recruitment process is managed efficiently, prioritizing customer service and effective communication with all stakeholders.
Ensures the Health & Safety Policy and the Safer Recruitment Policy as well as the facilities team carry out their duties and fulfil them to a high standard, promptly.
Flat 2, New Staff Quarters, The Regent Secondary School, Plot 858, Mabushi, Abuja, FCT, Nigeria; (+234)803-269-9235; kingsline122@yahoo.com
2
Line manages and supervises the transport and logistics department, school clinic, facility, reprographics, school stores, procurement, general administration and operations.
Provides daily guidance and directions on all administrative issues in the organization in line with company policy and procedures.
Takes the lead on improving systems and processing and developing them to ensure a high level of automation and efficiency in the organization.
Coordinates and serves as the co-editor of the school’s weekly newsletter publication ‘The Regent Digest’.
Vets and certifies requests for payment of contract execution and ensures all deliverables are met.
Designs innovative solutions and formulates strategies when necessary to resolve issues or conflicts in the administrative work process.
Collates and prepares quarterly Board Reports of the organization.
Includes but not limited to the following:
o Coordinating administrative support for the Director’s Office and develops company policies and oversee their application and implementation.
o Devising and maintaining office systems.
o Meeting and greeting visitors, interface with clients on behalf of the Director, to performs tasks and assignments of a confidential nature.
o Data management and filing.
o Organizes the office space, ensuring appropriate equipment, supplies and materials are in place.
o Organizes and sets up a filing system.
o Carries out daily tasks such as answering phone calls, screening, logging and prioritizing incoming e-mail, and appointments.
o Maintains schedules and prepares correspondence, responds to mails and screens phone calls.
o Compiles and distributes agendas and materials for meetings and as requested, records and transcribes minutes of meetings.
o Initiates purchasing office requisitions in accordance with efficient financial policies.
o Tracking expenditures, and following-up on pending orders to help ensure timely delivery and feedback.
o Works with the Director to organize travel arrangements for the employees/supervisees and handles special travel logistics for visiting presenters, including development of itineraries.
o Assists the Director in managing relationships with external stakeholders
o Prepares the Director for appointments, meetings and events by undertaking research, collating and preparing information and presentations, and planning for meetings
o Supports and shadows the Director at committees, working groups and meetings while producing documents, briefing papers, reports and presentations.
o Prepares meeting agendas, minutes, and other documentation; collate weekly reports and contribute to HHHtv7 reports as at when needed; proof-read and comment on confidential reports from management and external stakeholders.
o Provides administrative, clerical, operational and secretarial support to the Director, as needed and requested.
o Performs other job related duties as required.
Included but not limited to the following:
Provided administrative and clerical/office support to the Chairman during Nigerian Private Universities Debates.
Interfaced with colleagues on behalf of the Chairman, to performs tasks and assignments of a confidential nature
Organized the office space, ensuring appropriate equipment, supplies and materials are in place.
Coordinated travel itinerary on behalf of the Director.
Ensured and supervise the continuous improvement of operational processes and procedures to enable efficient administration of the Office of the Chairman.
Performed other job related duties as required by the chairman/NIPUD committee.
Included but not limited to the following:
Initiated, collected and maintained inventory of office equipment, supplies and stationary.
Provided and coordinated administrative, secretarial, clerical and operational support for the office of the Head of Department (HOD)/Departmental Secretariat.
Ensured efficient and effective verbal and written internal and public relations with clients and stakeholders.
Always ensured that discretion was exercised concerning all confidential and sensitive official matters while maintaining excellent working relationships at all levels irrespective of the circumstances.
Undertook reception duties, answered phone calls, responding to standard queries and enquiries, emails and dealing with clients on behalf of the HOD.
Constantly communicated, advised, informed and reminded clients and stakeholders (internal and external) via Short Messaging Systems (SMS), electronic mails, memos, calls and letters about new information, deadlines, assignments, new policies and any other relevant information of the department or institution.
Ensured prioritization as well as speedy and accurate completion of all administrative, clerical, operational and secretarial official assignments in the department on the directive of the HOD.
In collaboration with the office of the HOD, organized, prepared and distributed agenda and convene departmental board meetings as well as takes minutes of such meetings.
Initiated new ideas, and with approval of the HOD, integrated same to the operations of the department.
Logically interpreted administrative, official and secretarial directives from the HOD or institution.
Provided administrative, clerical, operational and secretarial support to clients on behalf of the Registry during admissions, result reconciliations and graduation/convocation.
On the HOD’s directive and approval, developed and ensured compliance Standard Operating Procedures at the departmental level.
Optimally organized all administrative tasks, teaching and non-teaching staff of the department to ensure compliance with institution’s goals and policies.
Painstakingly ensured that all official assignments and directives from the Head of Department and institution were duly prioritized and completed before the stipulated deadlines.
Prepared and presented oral and written statistical reports, by initiating concise and cogent correspondences on behalf of the Head of Department to relevant authorities and stakeholders.
Prepared annual budgets of the department on the directive and instance of the HOD and institution.
Proactively anticipated shortfalls or needs as they arose and made requisitions on behalf of the department/unit.
Properly and accurately filed, retrieved, maintained, and updated the database, records and documents in the department when needed.
Provided daily administrative and office support for examinations at pre-degree, degree and postgraduate levels.
Religiously exhumed confidence and resilience by working independently with minimal or no supervision irrespective of conflicting demands and busy work schedules.
Trained personnel assigned to assist and work with me.
Performed any other tasks/duties as may be assigned to me by the HOD or relevant authorities of the institution.
Inspected and supervised all library staff at the University Branch Library
Attended to library user's request in relation to demands for or special requests for books
Ensured that the branch library is daily administered in compliance with the policy and standards set by the institution’s administration.
To ensure speedy and accurate completion of all administrative and official assignments in the branch library.
To train personnel assigned to assist and work with me.
To always ensure that discretion is exercised concerning all confidential and sensitive official matters while maintaining excellent working relationships between the library officers and users at all levels irrespective of the circumstances.
To religiously exhume confidence to work independently with minimal or no supervision irrespective of conflicting demands and busy work schedules, anticipate shortfalls or needs as they arise.
To work with own initiative and come up with new ideas, and with approval integrate same to ensure efficiency in service delivery.
To constantly communicate, advise, remind and inform staff, students, units (internal and external) via SMS, emails, memos, calls and letters about new information, deadlines, assignments, new policies and any other relevant information from the University Librarian.
Undertakes reception duties, answering of phone calls, responding to standard queries and enquiries and dealing with library clientele at the branch library
Provides administrative support for the Library Assistants.
To teach students/clients Microsoft related courses such as:
* Microsoft Certified Professional (MCP)
* Microsoft Certified Solutions Expert (MCP)
* Microsoft Certified Solutions Associate (MCSA)
Other Microsoft Office suite packages which include:
* Microsoft Word
* Microsoft Excel
* Microsoft Powerpoint
* Microsoft Frontpage
To encourage clients to achieve their highest potential through motivational teaching techniques
To teach clients basic appreciation of computers.
To constantly communicate, advise, remind and inform staff, students, units about new information, deadlines, assignments, new policies and any other relevant information from the Administration.
To always ensure that discretion is exercised concerning all confidential and sensitive official matters while maintaining excellent working relationships between the administration and customers at all levels irrespective of the circumstances.
To advertise specific company products under given guidelines with the aid of handouts, flyers and hand bills
To make the given company product appealing to current and prospective clients as well as the target market.
To bring the existence of the product to the knowledge of a target group/market with the aim of encouraging them to patronize the company's specific product and at the same time derive the benefit that accrue to it.
To suggest and encourage the company to adapt creative ways of marketing specific company product.
Taught Government and Social Studies.
To ensure speedy and accurate completion of all administrative and official assignments in the department.
To optimally organize all administrative tasks, teaching and non-teaching staff of the department to ensure compliance with organization’s goals and policies.
Proficiency Certificate in Management
