Procurement & Customer Service
Flint middle east LLC
مجموع سنوات الخبرة :12 years, 7 أشهر
SELECTED PERFORMANCE HIGHLIGHTS:
Planning and Inventory Management - Take steps to ensure inventory is well-stocked in order to successfully fulfil customer orders:
o Review consumption patterns for the past quarter and open POs from customers to accurately place orders for items with the mother plant.
o Assess and evaluate life of inventory such as regular, aging, excess and EOL.
o Solicit material cost requests from suppliers and negotiate better costs
o Monitor POs and sales inquiries
o Schedule and coordinate freight shipments to/from suppliers/production/distribution
o Resolve basic issues as they arise
o Prepare moderate to complex analysis/management reports on a regular basis including, but not limited to regular and aging inventory management, price changes, warehouse discrepancies, production performance, accuracy & quality.
Process Inbound and Outbound shipments - Responsible for timely clearance of shipments or traffic coordination to correctly process shipments.
o Arrange, book, and confirm space on flights, freight, cargo, and other transportation methods.
o Prepare Import/Export documentation including but not limited to Letters of Credit, Shipping Letter of Instruction, commercial invoices, packing lists and Certificate of Origin
o Review documentation to correctly process shipments and secure necessary documentation
o Process documents through the appropriate system in a timely manner to ensure compliance with established deadlines.
o Trace key transaction information (HBL, commercial invoice, and other required documents) to determine if available. Index and create tracking files to initiate clearance process, once documents are received.
o Follow-up with carriers, manage pre-alerts daily, and maintain record of all communications in files.
o Inform management and others concerned of problems and irregularities.
o Assist in coordination and communication of shipment release to carrier, internal or external customer.
o Develop and maintain excellent customer service to internal and external customers, to advice of shipment details, and provide quotations.
Manage Government relations - Maintain good working relationship with customs authorities and other stakeholders in the industry.
o Dubai Customs
Review and identify the customs documentation requirements and ensure that all documents called for by authorities are submitted promptly to ensure speedy clearance of goods and orders are correctly recorded in the customs and company’s systems.
Calculating and processing duties and taxes to be paid.
Arrange for payment of taxes and duties.
o Dubai Municipality
Coordinate with Dubai Municipality to obtain storage permit for goods imported.
Ensure the required documentation is submitted on time and accurately.
Coordinate with the officials to update storage approval on regular basis to include new items imported as per the regulations.
o Dubai Chambers
Ensure correct documentation (Invoice, Packing list, Delivery Note) is submitted to the chamber to obtain the COO for export shipments.
Review and process the different type of customs forms required for re-export and stamping procedures.
Other responsibilities
o Advise customers on import and export restrictions, tariff systems, insurance requirements and all other customs related matters.
o Arrange for transportation, warehousing or product distribution of imported or exported goods and liaise with Freight Forwarders.
o Verifying that orders are accurately filled by comparing items and quantities of goods gathered for delivery against documents
o Review and match issue documents to material to ensure correct item is being delivered to the customer.
o Provide regular and accurate reports to the management on all cleared cargo and status of outstanding goods for clearance.
SELECTED PERFORMANCE HIGHLIGHTS:
Accounts Receivables
o Secure revenue by verifying and posting receipts; resolving discrepancies
o Verify that transactions comply with financial policies and procedures
o Prepare, verify, and process invoices
o Summarize receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
o Resolves collections by examining customer payment plans, payment history, credit line etc.
o Prepare monthly accounts receivables aging report.
Accounts Payables
o Review and verify invoices
o Set invoices up for payment; enter and upload invoices into system
o Track expenses and process expense reports
o Prepare and process electronic transfers and payments
o Reconcile accounts payable transactions
o Monitor accounts to ensure payments are up to date
o Research and resolve invoice discrepancies and issues
o Maintain vendor files and correspond with vendors and respond to inquiries
o Provide supporting documentation for audits
o Prepare monthly reports; Accounts payable bill summary, Uncleared cheques, Accounts payables transaction report by vendor
Other
o Documenting financial transactions by entering account information.
o Recommending financial actions by analyzing accounting options.
o Reconcile financial ledgers and records; prepare financial statements.
o Assisting Managing Director in finalizing accounting dashboard for reporting purposes.
o Prepare Purchase Orders after obtaining quotations from suppliers and verifying products meet all specification.
SELECTED PERFORMANCE HIGHLIGHTS:
Accounts Receivables
o Update receivables by totaling unpaid invoices.
o Maintain records by microfilming invoices, debits, and credits.
o Verify validity of account discrepancies by obtaining and investigating information from sales, store promotions, customer service departments, and from customers;
o Resolve collections by examining customer payment plans, payment history, credit line
o Summarize receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing aging reports.
Accounts receivables Deduction Management
o Research and resolve customer deductions; coordinate with business partners to resolve contested items, recommend appropriate action for item handling.
o Resolves valid or authorized deductions by entering adjusting entries.
o Resolves invalid or unauthorized deductions by following pending deductions procedures.
Inventory Management - Compiles and maintains records of quantity, type, and value of merchandise, stocked in establishment.
o Inventory Stock check
Monitor and maintain current inventory levels; tracks orders.
Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies.
Investigate and reconcile variances in inventories and suggest corrective models to improve accuracy and validity of inventory system.
Prepare list of defective items and recommends survey of unusable items.
Ensure that Tally ERP9 system is updated, transactions are posted to support accurate purchase order completion.
Consulting with the Sales and Customer Service teams to obtain feedback on material quality and sales forecasts; report changes or conditions that could affect the Business.
Offer new ideas to support fulfilment of department goals and procedures to the General Manager for continuous improvement, retention of customer base, company profitability and employee job satisfaction.
o Stock Pricing
Coordinate with internal departments to audit pricing of existing products and implement pricing for new products.
Run, compile, and distribute regular sales and pricing reports.
Implement and maintain a pricing structure across the customer base.
Assist in sales analysis of customer base as necessary.
Other Review and audit all accounts payable, cash receipts, utility billing and other accounting records and transactions; Ensuring money is posted to correct accounts and all accounts balance.
Assisting in Senior Management in finalizing financial statements
6 Month Internship at Siemens LLC Trade Finance Roles and Responsibilities included assisting in:
● Preparing relevant LC documents for bank submission
● Coordinating with bank on accuracy and completeness of LC documents
● Review of Bank Charges pertaining to LCs
● Issuing letters for subsequent release of bank guarantees
Forensic investigation performed for one of the leading global bank (priority account of Ernst&Young).
The review involved
identifying sanctioned red flags for further investigation.
1 month internship at Tradeline LLC, Al Ghurair Group. Roles and Responsibilities included assisting Finance Manager in:
● Preparing bank reconciliation statements
● Petty cash reconciliation
● Maintaining cheque register
Completed Master's in Finance field
Received 15% scholarship in 5 of 6 semesters of graduation
Completed schooling at Our Own English High School in Commerce Stream
لقد تم حذف الرابط بسبب انتهاكه لسياسة الموقع. يرجى التواصل مع قسم الدعم لمزيد من المعلومات.