Secretary/ Document Controller
KEO International Consultants
Total years of experience :21 years, 1 Months
Handles monthly timesheet for Nakheel and KEO
Prepares vouchers; handles petty cash and monthly reports
Acts as custodian of departmental documents and records
Assists site engineers and other staffs for their queries
Compose business correspondence for office memorandums
Manage the electronic and hardcopy filing of project related technical documentation and scanning all file for manipulation
Handles supplies; create presentations, reports and documents
Receives visitors, offering assistance and support to meet their needs
Perform general administrative duties: filing, distributing mails, couriers, faxes, photocopying
Managing appointment calendars, scheduling meetings, and conferences, coordinating meeting arrangements
Receives incoming calls, seeks to resolve queries, and communicates messages in a timely accurate manner
Handle more complex responsibilities such as reviewing incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution
Responsible for stocks availability
Prepares inter-office memorandum
Handles incoming and outgoing calls
Monitor staffs attendance and overtime regularly
Develops and maintain a central filing system for all documents and administrative procedures
Ensures submission deadlines and schedules are met through constant follow ups and call-outs
Prepare minutes of the meeting, memorandums, and business correspondence
Handles cash/credit card and daily transaction reports
Announce and monitors flight schedules of the passengers
Handles and accepts business class and walk in passengers of different airlines within the business premises
Responsible for incoming calls, queries, suggestion and information needed by the passengers
Responsible for handling sales/customer service functions
Prepares monthly report/monitoring of sales and analysis
Assists customers regarding their queries and complaints
Accepts payments for landlines and handy phone,
encodes application and prepare summary collection report
Prepares daily summary collection report
Accepts payments and all kinds of deposits
Maintains files and deposit payment slips
Plan strategies to achieve monthly quota
Assist customers and attends to customer complaints
Recommends sales promotions and other activities to increase sales
Coordination with warehouse on deliveries/in and out of merchandise
Overseas daily sales; checks, cash & credit sales