Finance And Admin Manager - Sri Lanka and Maldives
Tetra Tech
Total years of experience :20 years, 0 Months
USAID Clean Cities Blue Ocean Program.
• Develop and maintain all accounting and financial systems of the S4IG program.
• Manage the whole HRM functions of the country program.
• Maintenance of Financial Tracking Sheets and provision of financial information upon request | Responsible for the Payroll activities of the office.
• Manage the day to day finance operations of the Project Office, including maintenance of all financial records and month end close processes;
• Prepare and lodge all necessary returns to ensure local compliance obligations are met;
• Produce financial analysis and forecasting; | Prepare project reports as required;
• Assist with annual budget preparation for the Program;
• Liaise with the Deputy Team Leader, Team Leader and accountant to resolve finance-related problems/queries;
• Support and assist District Coordinators and other support staff in the preparation of claims for payment, and other documentation required by the Program;
• Review bank accounts, reconciliations, advances and acquittals and assist where required;
• Conduct annual audits of all District Offices (if required).
• Assist and ensure the Program Operations Manual accurately presents finance and administration policies and procedures
• Contribute to the continuous improvement of financial and administrative reporting systems and processes.
• Ensure that all program procurement and contracting is carried out in line the Program Operations Manual, budgets and Commonwealth Procurement Rules;
• Maintain asset registers for each office in accordance with the Head Contract
• Develop and maintain all accounting and financial systems of the regional office and regional grantees | Maintenance of all financial records for regional office.
• Maintenance of Financial Tracking Sheets and provision of financial information upon request | Aiding in Payroll activities of the field office.
• Maintenance of inventory list for field office and submission of quarterly updated list to Colombo office.
• Conduct pre-award assessments of potential grantees to assess financial and accounting systems and determine grant award worthiness.
• Review grantee budgets, conduct budget due diligence, write budget notes and prepare Memorandum of Negotiation for the Sub-Award Prior Approval from USAID.
• Prepare Grant Agreement and Milestone Plan for the eastern regional grantees.
• Monitor grantee’s financial progress; collect deliverables as per milestones and make the payment request in order to ensure prompt grant payments.
• Process the Modification in the Awards as per the requirement of the grant implementation.
• Complete and update files for all grant activities in the regional office as per grant file checklist.
• Maintain Master Grant Files and Deliverable files of the eastern regional grantees.
• Guide the grantees in completing required forms and reports for the grants.
Develop and maintain all accounting and financial systems including monthly budgets, financial reports, and processing all payments. This position manages bank accounts, assists with procurement, and administers employee payroll process.
• Establish, monitor and maintain accounting systems of Land O’Lakes (LOL) Sri Lanka;
• Reconcile accounting systems on a monthly basis;
• Develop and follow USAID/LOL procurement policies for purchasing supplies, equipment and services.
• Safeguard assets against theft, destruction, or inadequate maintenance.
• Must ensure that strong systems of internal controls exist at all offices
• Develop budgets and compile forecasts that correspond to the operational work plans.
• Analyze financial data and recommend financial actions to Supervisors and Sr. Management.
• Assist with Contract Management of Consultants and Sub-contractors.
• Oversee and manage the accountants and bookkeepers in the three satellite offices
• Ensure that all tax filings and audits for Dairy Development Lanka are current
• Ensure that all project spending aligns with USAID rules and regulations
• Oversee human resources, office administration and support staff
A project of Big Lottery Fund - UK to rebuild the employment losses incurred due to tsunami in agriculture, commerce and industry sectors in the Southern and Eastern provinces.
• Evaluate the projects preparing project plans and feasibility reports and find out the profitability and sustainability of the project before granting of facilities; and monitoring the projects according to operational procedures.
• Ensure the daily collection of customer repayments and make sure the correct entry into the books of accounts and banking the money daily on time and maintain ledger cards for HP/Loan accurately and follow up collection.
• Making field visit to Trincomalee & Ampara branch offices at least twice in a month and scrutinize the books of accounts, supporting documents and client files, ensure proper use of project fund for regular reporting to Head Office.
• Preparation of security documents for each client accurately and perfecting the documents to maintain basic database of new businesses, pending and approved clients and submit the information required for the monthly progress meeting.
This position was overall responsible for the finance, HR and administration of the Batticaloa and Ampara offices.
This position was enabling me to work with partner in monitoring their finance progress, drafting grant agreement, modifications in the awards, managing the grant files, providing periodical training to the partner staffs and etc.
Preparation of vouchers for payments, Preparation of Financial management sheet for project 06. | Preparation of letter 'H' account and revenue schedule. | Facilitating and coordinating Farmers Trainings held at District Agriculture Training Center (DATC) and Preparation of Budgets for the Training programme. | Preparation of cost of each programme, cost of man day etc. | Preparation of monthly revenue and expenditure accounts. Scheduling labor hours, rotation of labors and overtime work at DATC. | Assist the promptly reply of financial correspondence.
Recruited by Federation of Chambers of Commerce and Industry of Sri Lanka (FCCISL) under the Capacity Building Project of SIDA and trained by Southern Sweden Chamber of Commerce. | Collecting and updating of information and maintaining Chamber database. And disseminating relevant information to the information seekers. | Maintaining close network with other Regional Chambers, BDS organizations, NGOs and INGOs. | Overall administration of Chamber Office. And keeping the Chamber Accounts using QuickBooks accounting package. | Drafting Project Reports and Publication of Chamber literature. | Coordinating the projects of SIDA, UNDP and International Alert as the implementing partner.
First Class Hons,. specialization in Management