Office Secretary
Flame Petroleum Services & Equipment Co.
Total years of experience :8 years, 4 Months
Flame Petroleum Services & Equipment
(Oil & Gas, Building & Contracting Company)
November 02, 2022 - Present -|KUWAIT
- Receiving and greeting visitors/customers and assisting in the appropriate department, contacting, and answering work-related calls.
- Planning, Scheduling, taking minutes and zoom meetings (in English language only). The same goes for calling and setting appointments with the company's needed applicants.
- Handles email and responds to correspondence, including admin and even executives. Booking flight ticket reservation, restaurants, and hotels.
- Organizes and files record of important and confidential company documents and contracts with meticulous attention to detail. (Company License/Certificates, Executive file, Project civil contracts & Tendering Documents. Etc.)
- Has basic proficiency in assisting of making and computing projects/ clients’ invoices under project and finance department.
Searches, calls, and submits RFQ email to various companies for required materials under the project department.
- Assisting and organizing tender bidding documents as well as monitoring and reporting CAPT site for new update about meeting date, postponement and if the date has been move.
Inventory, Monitoring and purchase of necessary office supplies and stock.
- Assigned and supervised the editing of the company's social media like Instagram, LinkedIn and creating and posting basic graphic designs like Holiday greetings, Hiring post & Images.
- Assist admin/HR for individual gate pass procedure, contract renewal, visa cancellation and Circular memo and other necessary assistance. Also substituting the admin when absent or on vacation and performs some of its duties.
- Providing administrative multi-tasking support to Leaders and staff related to work and carrying out tasks in the concerned departments and acting/substituting as an office receptionist.
- Admin Assistant
Fresh Fruits Company
(Supplies fruits and vegetables domestically and abroad) | August 06, 2020- September 30, 2022 |KUWAIT
- Promoted to Admin Assistant. Managing executive office and assisting with their needs.
- Planning, Scheduling meetings (in English language only). The same goes for calling and setting appointments with the company's needed applicants.
- Handles email and correspondence. Booking executives flight ticket and reservation.
- Organizes and filing records of important and confidential of executive file.
- Assigned and supervised the editing of the company's social media such as Instagram, Facebook and creating basic graphic designs and posting such as holiday greetings, images of fruits, sale & offers.
- Assigned to photograph, arrange designs, editing and posting on company Social media specifically for fruits and vegetables.
- Providing administrative multi-tasking support to Leaders and staff related to work and carrying out tasks in the concerned departments for sorting and organizing documents, invoices, sales orders, purchase requisitions etc. that need extra hands.
Acting/substituting as an office receptionist.
- Receiving and greeting visitors/customers and assisting in the appropriate department, contacting, forwarding and answering work-related calls.
- Managing the office and assisting with executive needs.
- Handles emails and correspondence.
- Organizes and files records with careful attention to detail.
- Works frequently with managers, and other co-workers providing resources needed to complete duties.
Friendly and with a positive attitude interacting with guests, clients and other employees.
-Has basic proficiency in the POS system.
-Organizes, inventories, displaying toys and stores items
-Assisting with the needs of clients in the area.
-Event organizing and hosting of internal or external -interactions.
-Has knowledge of painting character designs on the face (Face painter).
-Basic proficiency of Photoshop for custom cake, wall tv and invitation design.
-Ensuring Guest receives outstanding Guest Service.
-Providing a friendly environment to the guest.
Higher Education in Associate Degree - DATAMEX (Institute of Computer College) 2 years of Computer Secretarial/Office Management 2008, Philippines - Problem solving and communication processes to include coverage of telephone techniques, ergonomics and office productivity. - Key areas of management: Leadership and communication, administrative services, and workplace systems and technology.