Administrative Assistant / procurement assistant/ secretary
MISC
Total years of experience :4 years, 11 Months
Responsibilities: Prepares and review pre-qualifications documents for vendors and bidders. Look for tender through government portal. Provide reports to Manager and associated staff on a routine basis. Compiles data and quotations from a wide variety of sources. Responsible for sourcing out cheaper but quality products for local suppliers. Maintains purchasing information, files, and other important records. Prepare Requests for quotes, LPOS, purchase orders, vendor files, and costing. Ensure the proper invoicing and reconciliations of all payments made to suppliers. Liaise, negotiate, and coordinate with suppliers on delivery and payment terms. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Perform all other related tasks as may be assigned by the Management.
Project: Shield 5 Program, Packages S2, S3, S5, S7, Doha Qatar
Responsibilities: Answer telephones and give information to callers, take messages, or transfer calls to appropriate
individuals. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs
when equipment malfunctions.
2 | P a g e
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according
to their needs and maintain logs of activities and completed work.
Schedule and confirm appointments for clients, customers, or supervisors. Manage and maintain
executives' schedules
Operate electronic mail systems and coordinate the flow of information, internally or with other
organizations.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations
or expense, statistical, or monthly reports.
Provide services to customers, such as order placement. Order and dispense supplies.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan
their distribution.
Set up and oversee administrative policies and procedures for offices or organizations.
Make travel arrangements for executives. Arrange conference, meeting, or travel reservations for office
personnel.
Participate in the preparation of Preliminary and final submittals for Operational and Maintenance
Manual (O&M).
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations
or expense, or monthly reports.
Take photos in every site to oversee progress and make presentation to present in client.
Researching talent/applicants through online and evaluate resume of the applicants to sort out the
professions in the right combination of experience, education and skills and prepare employment offer.
Provides superior guest services by greeting all guests individually and pleasantly, with a professional
manner and assists the guests/patients efficiently as stated by organizational policies.
* Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling
appointments in person or by telephone.
* Takes incoming calls from patients and assists with their questions and concerns.
* Ensures coordination of communication between patients, families and medical staff.
* Maintains patient accounts by obtaining, recording, and updating personal and financial information.
* Assist with admissions/treatment as per agreed protocols. Helps patients in distress by responding to
emergencies.
* Responds to all patients inquiries in timely manner.
* Maintains an organized and clean appearance in all work areas
* Assists patients and guests with finding ways around hospital site.
* Prepares and process all admitting forms relating to patient admission.
* Schedule appointments between doctors and patients.
* Takes patients issues seriously, solves the issue in a timely manner, and then reports the issue with
details to the manager for information collection and processes improvement.
* Liaise between medical departments with discretion and professionalism.
Business Administration Major in Human Resource Management