Coordinator/Document Controller
Dubai Silicon Oasis Authority
Total years of experience :4 years, 1 Months
September 2011 up to Present Coordinator/Document Controller
Dubai Silicon Oasis Authority
Business Excellence Department
Responsibilities:
* Manage division's incoming and outgoing documents on daily basis and provide a report on monthly basis on those documents (e.g. scanned document, ECM, Memo generated).
* Administer division's budget and provide a report on monthly basis on the expenses vs. actual spent (e.g. full report and overall excel) in order to manage the budget.
* Schedule and communicate division's MOM and administer the KPIs of the department on monthly basis by highlighting any off track KPIs with justifications.
* Manage the Organizational Chart amendments and approval
* Support Department on CSR, Quality and Strategy activities as needed.
* Manage the procurement of events requirements through Oracle system.
* Receive and relegate inquiries and Guests to relevant authorities.
December 2008 up to September 2011 Coordinator
Dubai Silicon Oasis Authority
Human Capital & Organizational Excellence
Responsibilities:
* Coordinate and manage administrative functions and provide support and assistance to the Division Manager as a whole.
* Plan & schedule meetings and appointments.
* Draft correspondence, reports, documents and other written materials.
* Prepare various reports and presentations as required.
* Follow up to ensure actions initiated by the Division Manager are completed.
* Record and transcribe minutes of meetings, dictation etc. and produce document in draft or final format.
* Organize, operate & maintain a comprehensive employees records filing system.
* Work on compiling the division's monthly reports.
* Maintain all files of medical insurance claims and correspondence and coordinate with employees and insurance provider on regular basis.
* Process and deliver medical insurance cards, complaints or reimbursements on timely manner.
* Department's weekly attendance monitoring and reporting.
* Monthly attendance relating to absenteeism and late attendance reports for all the employees.
July 31, 2007 to December 18, 2007 Staffing Coordinator
Medtalents Incorporated Philippines
Manila, Philippines
Responsibilities:
* Source applicants through active pool, graduate list, job posting, referrals (internal or external), field recruitment and job fairs.
* Recruit for several job fields such as Accounting, Human Resources personnel, Medical Staff and Technical Positions i.e. Network Administrator and Engineers.
* Conduct initial screening of applicants as per potential employer's job requirements and applicant's qualifications to be forwarded to the Global Recruitment Manager.
* Coordinate interview schedules of the shortlisted applicant with the requesting employer.
* Provide update and reports to records section regarding the candidate's documentation status.
* Bachelor of Arts in Behavioral Science University of Santo Tomas, Philippines 2003 to 2007