Krizelle June Rana

• Provide high-level executive support to the CEO across two companies, ensuring efficient
daily operations.
• Manage and coordinate the CEOs calendar, appointments, meetings, and business travel
arrangements.
• Oversee the owners properties for rent, including maintenance requests, tenant
concerns, and lease renewals.
• Screen calls, emails, and correspondence, prioritizing urgent matters and responding on
behalf of the executive when required.
• Prepare meeting agendas, business correspondence, reports, and minutes of meetings,
ensuring follow-up on action items.
• Act as a key liaison between the CEO, management team, clients, and external
stakeholders.
• Maintain strict confidentiality when handling sensitive company and executive information.
Construction & Project Administration
• Maintain and organize construction documentation including project plans, contracts, and
technical files.
• Prepare and submit subcontract agreements and construction documentation.
• Assist in preparing tenders, bids, and project proposals for new construction projects.
• Manage project and office filing systems including payroll records, billing summaries,
contracts, and supplier invoices.
• Reconcile invoices received from subcontractors and coordinate documentation for finance
review.
• Coordinate meetings and official events involving government or external authorities.
HR Recruitment Administration
• Manage recruitment administration including CV screening, interview scheduling, and
recruitment documentation.
• Prepare employment contracts, offer letters, and conduct pre-employment checks (right-to
work verification, qualifications, and references).
• Coordinate with hiring managers and candidates to ensure a smooth and timely
recruitment process.
• Utilize recruitment platforms, agencies, and social media channels to source candidates
while considering recruitment budgets.

Duties and Responsibilities as an Executive Secretary/ Admin:

Managing the executive phone calls.
Ensure that the executive attends all important meetings.
Schedule meetings for the executive.
Make travel arrangements on behalf of the executive.
Conduct research the executive needs.
Communicate between the executive and the employee.
Screen telephone calls and respond to email.
Supervise and train other clerical staff.

Duties and Responsibilities as a Sales Coordinator:

Preparing quotations, delivery notes and local purchase order.
Inform clients of unforeseen delays and problems.
Respond to complaints from customers and give after-sales support when requested.

Duties and Responsibilities as an Accounting Assistant :

Preparing Invoices and statement of account.
Handling petty cash.
Ordering office supplies.
Maintaining accounts receivable files and records.

• Provided comprehensive administrative and executive support to the Managing Director.
• Managed the executives calendar, meetings, travel arrangements, and business
correspondence.
• Screened phone calls and emails, ensuring timely responses and proper prioritization.
• Conducted research and prepared reports required by the Managing Director.
• Coordinated communication between management, employees, and external stakeholders.
• Supervised and trained junior clerical staff.
Sales Coordination
• Prepared quotations, delivery notes, and local purchase orders (LPOs).
• Coordinated with clients regarding order status, delivery schedules, and project updates.
• Addressed customer concerns and provided after-sales support when required.
Accounting Support
• Prepared invoices and statements of account.
• Managed petty cash and monitored office expenditures.
• Maintained accounts receivable records and documentation.
• Coordinated office supply procurement and inventory.

• Preparing quotations, delivery notes and local purchase order.
• Inform clients of unforeseen delays and problems.
• Respond to complaints from customers and give after-sales support when requested.
Duties Responsibilities Accounting Assistant:
• Preparing Invoices and statement of account.
• Handling petty cash.
• Ordering office supplies.
• Maintaining accounts receivable files and records.